Office Manager & Projects Coordinator

Global Vision Recruitment; City of Melbourne; On-site; AUD 77,000 - 85,000; Full time

Job summary

Global Vision Recruitment on Behalf of Technosoft Australia is seeking an organised Office Manager in Melbourne to ensure smooth daily operations for project teams. You will manage administrative tasks, document control, budgeting support, HR onboarding, and travel arrangements.

The role requires strong multitasking, excellent communication, and proficiency with MS Office Suite. You will also coordinate bids, schedules, and office policies to maximise productivity.

Qualifications

• Minimum 1 year experience in office management or similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including scheduling, correspondence, and communications.
• Organize and maintain office filing systems (electronic and hard copy).
• Support construction and IT projects by managing project documentation and assisting with permit applications.
• Monitor office supplies and inventory, placing orders as required.
• Assist in budget management and financial operations, including accounts payable and receivable.
• Support HR functions, including coordinating recruitment activities, onboarding new employees, and maintaining personnel records.
• Develop and implement office policies and procedures to enhance productivity.
• Coordinate and assist in preparing bids, tenders, and quotations for client projects.
• Manage emails and the calendar of the Company Director.
• Oversee courier shipments, ensuring accurate tracking of all incoming and outgoing packages.
• Schedule meetings, allocate tasks to office staff, and monitor their performance.
• Maintain proper office layout and organization, ensuring a professional environment.
• Keep accurate records of office expenses and financial documentation.
• Act as the primary point of contact for office-related duties and communicate effectively with internal departments.
• Maintain field staff timesheets and input data into the payroll system.
• Audit and manage technical team gear and tools, arranging purchases based on team requisitions.
• Coordinate travel logistics, including flight bookings, accommodation, and other necessary travel arrangements for project teams.

Skills

Office management

Organizational skills

Communication skills

Budget management

HR processes

Travel coordination

Project documentation

Multitasking

Education

Business Management degree

Relevant qualification

Tools

MS Office

Office management software

Job description

Global Vision Recruitment on Behalf of Technosoft Australia is seeking an organised Office Manager in Melbourne to ensure smooth daily operations for project teams. You will manage administrative tasks, document control, budgeting support, HR onboarding, and travel arrangements.

The role requires strong multitasking, excellent communication, and proficiency with MS Office Suite. You will also coordinate bids, schedules, and office policies to maximise productivity.