Executive Office & Operations Assistant – APAC

Boart Longyear Ltd.; Adelaide; On-site; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive remuneration aligned to经验

Employee Assistance Program (EAP) for你

Employee discounts

Career development opportunities

Job summary

Boart Longyear Ltd. is seeking an Administrative Assistant to support the APAC Drilling Products team across multiple offices in Adelaide and broader region. The role emphasizes diary coordination, travel, meetings, and efficient office operations to keep the business running smoothly.

You will work closely with senior leaders, manage facilities, process invoices, and help prepare reports. The ideal candidate has office administration experience, superb organisation, and strong communication

Qualifications

• Previous experience in office administration, business support or coordination roles.
• Proven ability to support senior leaders and multiple business functions while managing a busy office environment.
• Exceptional organisational skills with the ability to juggle competing priorities and meet deadlines.
• Strong communication and relationship-building skills with a customer-focused approach.
• Confident coordinating travel, events and office operations.
• Experience with purchasing, invoice processing or general financial administration.
• A proactive, adaptable and hands-on approach with a willingness to pitch in wherever needed.

Responsibilities

• Provide high-level executive support to the Managing Director, including diary management, travel coordination, meeting preparation and confidential administrative support.
• Support the APAC business by providing administrative assistance to the Regional Leadership Team and collaborating with teams across the region.
• Take ownership of the day-to-day running of the office, acting as the key point of contact for facilities, office services, vendors, contractors, supplies and workplace presentation.
• Coordinate domestic and international travel, accommodation, itineraries and logistics for employees and visitors.
• Organise meetings, conferences, catering, employee engagement activities, recognition programs and other business events.
• Prepare reports, presentations, internal communications and business documentation while maintaining effective document and records management.
• Process purchase requests, invoices and administrative financial tasks, and maintain company asset registers including fleet and office assets.
• Build strong relationships with internal and external stakeholders while providing responsive, professional customer service.
• Support HR and other business functions with projects, initiatives and general administrative activities.
• Maintain a high level of confidentiality, professionalism and attention to detail in all aspects of the role.

Skills

Organisational skills

Communication

Relationship-building

Microsoft Office

Adaptability

Proactive approach

Tools

Microsoft Office

Job description

Boart Longyear Ltd. is seeking an Administrative Assistant to support the APAC Drilling Products team across multiple offices in Adelaide and broader region. The role emphasizes diary coordination, travel, meetings, and efficient office operations to keep the business running smoothly.

You will work closely with senior leaders, manage facilities, process invoices, and help prepare reports. The ideal candidate has office administration experience, superb organisation, and strong communication