Administrative Assistant

Boart Longyear; Adelaide; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Employee discounts (health insurance,–

Travel and lifestyle discounts

Job summary

Boart Longyear is seeking an Administrative Assistant to provide comprehensive administrative and office support across the APAC Drilling Products business in Adelaide. You will enable efficient day-to-day operations for multiple offices and facilities, coordinating facilities, travel, meetings, supplies and general administration.

You will support senior leaders, manage diary and travel, and engage with internal teams across the region to ensure a professional, confidential and organized

Qualifications

• Previous experience in office administration, business support or coordination roles.
• Proven ability to support senior leaders and multiple business functions while managing a busy office environment.
• Highly proficient in Microsoft Office and comfortable using a range of business systems.

Responsibilities

• Provide high-level executive support to the Managing Director, including diary management, travel coordination, meeting preparation and confidential administrative support.
• Support the APAC business by providing administrative assistance to the Regional Leadership Team and collaborating with teams across the region.
• Take ownership of the day-to-day running of the office, acting as the key point of contact for facilities, office services, vendors, contractors, supplies and workplace presentation.
• Coordinate domestic and international travel, accommodation, itineraries and logistics for employees and visitors.
• Organise meetings, conferences, catering, employee engagement activities, recognition programs and other business events.
• Prepare reports, presentations, internal communications and business documentation while maintaining effective document and records management.
• Process purchase requests, invoices and administrative financial tasks, and maintain company asset registers including fleet and office assets.
• Build strong relationships with internal and external stakeholders while providing responsive, professional customer service.
• Support HR and other business functions with projects, initiatives and general administrative activities.
• Maintain a high level of confidentiality, professionalism and attention to detail in all aspects of the role.

Skills

Executive support

Diary management

Travel coordination

Meetings coordination

Office administration

Stakeholder communication

Tools

Microsoft Office

Business systems

Job description

The Administrative Assistant provides administrative and office support services across the APAC Drilling Products business, supporting multiple business functions within the region. The role is responsible for ensuring the efficient day-to-day operation of the multiple national offices and facilities through coordination of facility needs, travel, meetings, office supplies, employee support activities and general administration. The Administrative Assistant may also provide administrative support to other business projects and initiatives as required.

Want to know a little more about the role? Day-to-day responsibilities include:

• Provide high-level executive support to the Managing Director, including diary management, travel coordination, meeting preparation and confidential administrative support.
• Support the APAC business by providing administrative assistance to the Regional Leadership Team and collaborating with teams across the region.
• Take ownership of the day-to-day running of the office, acting as the key point of contact for facilities, office services, vendors, contractors, supplies and workplace presentation.
• Coordinate domestic and international travel, accommodation, itineraries and logistics for employees and visitors.
• Organise meetings, conferences, catering, employee engagement activities, recognition programs and other business events.
• Prepare reports, presentations, internal communications and business documentation while maintaining effective document and records management.
• Process purchase requests, invoices and administrative financial tasks, and maintain company asset registers including fleet and office assets.
• Build strong relationships with internal and external stakeholders while providing responsive, professional customer service.
• Support HR and other business functions with projects, initiatives and general administrative activities.
• Maintain a high level of confidentiality, professionalism and attention to detail in all aspects of the role.

A few other things we’re looking for:

• Previous experience in office administration, business support or coordination roles.
• Proven ability to support senior leaders and multiple business functions while managing a busy office environment.
• Exceptional organisational skills with the ability to juggle competing priorities and meet deadlines.
• Strong communication and relationship-building skills with a customer-focused approach.
• Confident coordinating travel, events and office operations.
• Experience with purchasing, invoice processing or general financial administration.
• Highly proficient in Microsoft Office and comfortable using a range of business systems.
• A proactive, adaptable and hands-on approach with a willingness to pitch in wherever needed.

In return, you will receive:

• The opportunity to work in a dynamic, varied role where no two days are the same, supporting senior leaders and the wider APAC business.
• A key role at the heart of the organisation, helping to keep our office running smoothly while creating a positive workplace experience for employees and visitors.
• Exposure to senior leadership and the opportunity to build strong relationships across a global organisation.
• A collaborative and supportive team environment where your initiative, organisation and ability to make things happen will be highly valued.
• Competitive remuneration package aligned to experience and impact.
• Access to our Employee Assistance Program (EAP) for you and your immediate family.
• Access to a broad range of employee discounts, including health insurance, travel and lifestyle.
• Career development opportunities within a global business with a strong focus on growth and continuous improvement.