Administration & Support · Operations Administrative Assistant Adelaide Airport , Australia · Yesterday

Boart Longyear Ltd.; Adelaide; Hybrid; AUD 56,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Employee discounts

EAP (Employee Assistance Program)

Career development opportunities

Job summary

Boart Longyear Ltd. in Adelaide seeks an Administrative Assistant to support the APAC Drilling Products business. You will manage the MD’s diary, coordinate travel, organise meetings and handle confidential admin tasks, while supporting regional leadership and office operations.

Qualifications

• Proven experience in office administration or coordination roles.
• Excellent organisational skills and ability to juggle priorities.
• Strong communication and stakeholder management skills.
• Discretion and confidentiality when handling information.

Responsibilities

• Provide high-level executive support including diary management, travel coordination, meeting prep and confidential admin support.
• Support the APAC Leadership Team and collaborate with regional teams.
• Take ownership of day-to-day office operations: facilities, vendors, supplies and workplace presentation.
• Coordinate domestic/international travel, accommodation and itineraries for staff and visitors.
• Organise meetings, catering, events and employee engagement activities.
• Prepare reports, presentations and internal communications; manage records and documents.

Skills

Diary management

Travel coordination

Meeting preparation

Administrative support

Office coordination

Tools

Microsoft Office

Business systems

Job description

Established in 1890, Boart Longyear is the world’s leading provider of innovative, safe, and productivity-driven drilling equipment and tooling. With a primary focus on mining and exploration activities spanning a wide range of commodities - including copper, gold, nickel, zinc, uranium, and other metals and minerals - the Company also supports activities in the energy, oil sands exploration, and environmental sectors.Boart Longyear's Drilling Products division delivers advanced research and development capabilities and holds hundreds of patented designs to manufacture, market, and service reliable drill rigs, innovative drill string products, rugged performance tooling, durable drilling consumables, and high-quality parts for customers worldwide. These products are engineered to meet the evolving needs of the global drilling industry, offering maximum performance, reliability, and safety in the most demanding conditions.The Administrative Assistant provides administrative and office support services across the APAC Drilling Products business, supporting multiple business functions within the region. The role is responsible for ensuring the efficient day-to-day operation of the multiple national offices and facilities through coordination of facility needs, travel, meetings, office supplies, employee support activities and general administration. The Administrative Assistant may also provide administrative support to other business projects and initiatives as required.Want to know a little more about the role? Day-to-day responsibilities include:* Provide high-level executive support to the Managing Director, including diary management, travel coordination, meeting preparation and confidential administrative support.* Support the APAC business by providing administrative assistance to the Regional Leadership Team and collaborating with teams across the region.* Take ownership of the day-to-day running of the office, acting as the key point of contact for facilities, office services, vendors, contractors, supplies and workplace presentation.* Coordinate domestic and international travel, accommodation, itineraries and logistics for employees and visitors.* Organise meetings, conferences, catering, employee engagement activities, recognition programs and other business events.* Prepare reports, presentations, internal communications and business documentation while maintaining effective document and records management.* Process purchase requests, invoices and administrative financial tasks, and maintain company asset registers including fleet and office assets.* Build strong relationships with internal and external stakeholders while providing responsive, professional customer service.* Support HR and other business functions with projects, initiatives and general administrative activities.* Maintain a high level of confidentiality, professionalism and attention to detail in all aspects of the role.A few other things we’re looking for:* Previous experience in office administration, business support or coordination roles.* Proven ability to support senior leaders and multiple business functions while managing a busy office environment.* Exceptional organisational skills with the ability to juggle competing priorities and meet deadlines.* Strong communication and relationship-building skills with a customer-focused approach.* Confident coordinating travel, events and office operations.* Experience with purchasing, invoice processing or general financial administration.* Highly proficient in Microsoft Office and comfortable using a range of business systems.* A proactive, adaptable and hands-on approach with a willingness to pitch in wherever needed.In return, you will receive:* The opportunity to work in a dynamic, varied role where no two days are the same, supporting senior leaders and the wider APAC business.* A key role at the heart of the organisation, helping to keep our office running smoothly while creating a positive workplace experience for employees and visitors.* Exposure to senior leadership and the opportunity to build strong relationships across a global organisation.* A collaborative and supportive team environment where your initiative, organisation and ability to make things happen will be highly valued.* Competitive remuneration package aligned to experience and impact.* Access to our Employee Assistance Program (EAP) for you and your immediate family.* Access to a broad range of employee discounts, including health insurance, travel and lifestyle.* Career development opportunities within a global business with a strong focus on growth and continuous improvement.### Our PeopleAt Boart Longyear, people are our most important asset. We recognize that the best ideas emerge through collaboration among individuals with diverse backgrounds, experiences, and perspectives. That is why we are committed to fostering diverse, inclusive teams and work environments free from discrimination and harassment—spaces where everyone can contribute and be heard.### Our VisionTo create products and solutions that empower the exploration and extraction of minerals to enable life and prosperity.### Our ValuesOur success as a business depends on how we operate. The how is the distinctive way in which we conduct our business, guided by our values of:* Integrity* Health & Safety* Teamwork & Diversity* Customer Focus* Sustainability#drillingproducts### Ready to apply?Applications are handled through Boart Longyear's Dayforce applicant portal.