Executive & Governance Support Officer

New Medical Education Australia (NewMed); Brisbane; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

New Medical Education Pty Ltd in Brisbane is seeking an administrative officer to support the Executive Team and governing boards. You will handle minute taking, draft high-level documents, manage confidential information, and coordinate travel, meetings, and events from our Brisbane office (Level 7, 179 Turbot Street).

Working closely with the Executive Team, you will ensure timely distribution of board papers, maintain action registers, and provide professional liaison with internal and

Qualifications

• Certificate or Diploma in Business Administration, Office Management or a related field.
• Minimum of 2–4 years of experience in an administrative, secretarial, or office management role; experience in minute taking essential.
• Proven ability to draft executive level documents and maintain confidential information.
• General familiarity with health or higher education sectors is a plus.

Responsibilities

• Coordinate and attend Board of Directors and executive leadership meetings; prepare high-quality packs and minutes.
• Draft, proofread and distribute internal and external communications for the executive team; act as liaison with stakeholders.
• Manage day-to-day office provisioning, supplies, catering and general admin support for the broader team.
• Arrange travel itineraries, flights and accommodation for staff and external guests; book venues and logistics for events.

Skills

Time management

Attention to detail

Communication

Adaptability

Project management

Emotional intelligence

Discretion

Education

Certificate or Diploma in Business Administration or Office Management

Job description

New Medical Education Pty Ltd in Brisbane is seeking an administrative officer to support the Executive Team and governing boards. You will handle minute taking, draft high-level documents, manage confidential information, and coordinate travel, meetings, and events from our Brisbane office (Level 7, 179 Turbot Street).

Working closely with the Executive Team, you will ensure timely distribution of board papers, maintain action registers, and provide professional liaison with internal and