Executive Coordinator to Brand Directors (Hybrid)

VOLKSWAGEN AG; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working model

VGA Car Lease Program

Discounts on vehicles

Birthday leave

Parental leave up to 20 weeks

LinkedIn Learning access

Wellbeing subsidy

Job summary

Volkswagen Group Australia is seeking an experienced Executive Assistant to support the Director, Audi, and the CUPRA leadership. You will coordinate diaries, meetings, travel and communications, while ensuring smooth operations of the Directors’ offices across the Audi and CUPRA brands.

In a fast-paced, high-trust environment, you’ll build relationships with senior stakeholders, manage competing priorities, and contribute to brand events and compliance communications.

Qualifications

• Minimum 2 years of experience supporting senior leaders in an Executive Assistant or similar role.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word and Excel.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong sense of ownership with the ability to work independently and follow through on commitments.
• Strong attention to detail, with a focus on delivering accurate, high-quality work.

Responsibilities

• Provide high-level executive support to the Director, Audi, including diary management, correspondence, meeting coordination and travel arrangements.
• Support the CUPRA Brand Director and wider leadership team with administrative and organisational activities as required.
• Coordinate meetings, conferences, leadership forums and dealer events, ensuring all logistics, agendas and materials are delivered to a high standard.
• Manage travel bookings, itineraries, expenses, purchase orders and other administrative tasks in line with company policies.
• Prepare, proofread and distribute presentations, reports, communications and business documentation.
• Maintain key reporting, SharePoint sites, calendars and departmental information to support business operations.
• Facilitate the timely flow of information, approvals and actions across internal teams, dealers and external stakeholders.
• Assist with the planning and execution of brand events, leadership meetings and special projects, with occasional attendance where required.
• Assist with compliance communications, policy updates and general business support activities across the Audi and CUPRA teams.

Skills

Executive support

Calendar management

Relationship building

Organisational skills

Communication

Discretion and integrity

Tools

Outlook

PowerPoint

Word

Excel

SharePoint

Job description

Volkswagen Group Australia is seeking an experienced Executive Assistant to support the Director, Audi, and the CUPRA leadership. You will coordinate diaries, meetings, travel and communications, while ensuring smooth operations of the Directors’ offices across the Audi and CUPRA brands.

In a fast-paced, high-trust environment, you’ll build relationships with senior stakeholders, manage competing priorities, and contribute to brand events and compliance communications.