Executive Coordinator - Audi & CUPRA

VOLKSWAGEN AG; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working model

VGA Car Lease Program

Discounts on vehicles

Birthday leave

Parental leave up to 20 weeks

LinkedIn Learning access

Wellbeing subsidy

Job summary

Volkswagen Group Australia is seeking an experienced Executive Assistant to support the Director, Audi, and the CUPRA leadership. You will coordinate diaries, meetings, travel and communications, while ensuring smooth operations of the Directors’ offices across the Audi and CUPRA brands.

In a fast-paced, high-trust environment, you’ll build relationships with senior stakeholders, manage competing priorities, and contribute to brand events and compliance communications.

Qualifications

• Minimum 2 years of experience supporting senior leaders in an Executive Assistant or similar role.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word and Excel.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong sense of ownership with the ability to work independently and follow through on commitments.
• Strong attention to detail, with a focus on delivering accurate, high-quality work.

Responsibilities

• Provide high-level executive support to the Director, Audi, including diary management, correspondence, meeting coordination and travel arrangements.
• Support the CUPRA Brand Director and wider leadership team with administrative and organisational activities as required.
• Coordinate meetings, conferences, leadership forums and dealer events, ensuring all logistics, agendas and materials are delivered to a high standard.
• Manage travel bookings, itineraries, expenses, purchase orders and other administrative tasks in line with company policies.
• Prepare, proofread and distribute presentations, reports, communications and business documentation.
• Maintain key reporting, SharePoint sites, calendars and departmental information to support business operations.
• Facilitate the timely flow of information, approvals and actions across internal teams, dealers and external stakeholders.
• Assist with the planning and execution of brand events, leadership meetings and special projects, with occasional attendance where required.
• Assist with compliance communications, policy updates and general business support activities across the Audi and CUPRA teams.

Skills

Executive support

Calendar management

Relationship building

Organisational skills

Communication

Discretion and integrity

Tools

Outlook

PowerPoint

Word

Excel

SharePoint

Job description

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Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling vehicles in more than 150 countries . The wholly-owned subsidiary has its National Sales Centre based in Sydney, home to some of Australia's most recognisable brands, including Audi, CUPRA, Škoda and Volkswagen.

About Your New Role

Reporting to the Director, Audi, this role provides executive and administrative support across the Audi and CUPRA brands. Working closely with senior leaders, you will help coordinate key business activities, manage schedules and priorities, and ensure the smooth operations of the Director's office.

Success in this role will come from your ability to anticipate needs, build strong relationships, manage competing priorities and deliver a consistently high standard of support in a fast-paced environment.

Your Main Responsibilities Will Include:

• Provide high-level executive support to the Director, Audi, including diary management, correspondence, meeting coordination and travel arrangements.
• Support the CUPRA Brand Director and wider leadership team with administrative and organisational activities as required.
• Coordinate meetings, conferences, leadership forums and dealer events, ensuring all logistics, agendas and supporting materials are delivered to a high standard.
• Manage travel bookings, itineraries, expenses, purchase orders and other administrative tasks in line with company policies and procedures.
• Prepare, proofread and distribute presentations, reports, communications and business documentation.
• Maintain key reporting, SharePoint sites, calendars and departmental information to support business operations.
• Facilitate the timely flow of information, approvals and actions across internal teams, dealers and external stakeholders.
• Assist with the planning and execution of brand events, leadership meetings and special projects, with occasional attendance where required.
• Assist with compliance communications, policy updates and general business support activities across the Audi and CUPRA teams.

About You:

• Minimum 2 years of experience supporting senior leaders in an Executive Assistant or similar role.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word and Excel.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong sense of ownership with the ability to work independently and follow through on commitments.
• Strong attention to detail, with a focus on delivering accurate, high-quality work.
• Proven ability to build relationships with a wide range of stakeholders.
• A high level of professionalism, discretion and integrity when handling confidential information.
• Confidence working in a fast-paced environment where priorities can change.
• Flexibility to support meetings, events and business activities outside standard hours when required.

Our Benefits, Rewards and Recognition include:

• A culture of continuous learning, growth and development. You will receive access to LinkedIn Learning and personal development opportunities which is why a large portion of our vacancies are filled by internal candidates.
• Additional leave benefits including a VGA Day, birthday leave and up to 20 weeks of paid parental leave.
• VGA operates under a hybrid working model, with a general guideline of 3 days per week in the office and 2 days working from home. Specific arrangements may vary based on team and business needs.
• Flexible working arrangements, including the opportunity to work remotely from anywhere in Australia for up to 10 days per year.
• Annual fitness and wellbeing subsidy towards a facility of your choice.
• Access to the VGA Car Lease Program
• Discounts on Audi, Cupra, Škoda and Volkswagen vehicle purchases.

Why Volkswagen Group Australia (VGA)?

Working at VGA provides opportunities for growth, personal development, and career opportunities. We also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation.

Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience and backgrounds.

To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia.

Successful applicants will be required to complete background checks through our external provider as a condition of employment.

If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries please reach out to the Recruitment Officer, Thao Vu - [e-mail].