Executive Assistant to the Clinical Director

Palliative Care SA; Adelaide; On-site; AUD 68,000 - 72,000; Full time

Benefits offered by this job

Salary sacrifice benefits

Flexible working arrangements

Job summary

SA Health's Flinders Medical Centre invites applications for an Executive Assistant to the Clinical Director. This full-time contract position supports senior clinical leadership, managing complex diaries, coordinating meetings and preparing ministerial briefings and committee papers.

Based in the RAP Executive Division, you will provide confidential administrative support, track actions, and contribute to high-level decision making. Salary ASO3 range $67,589–$72,033 p.a.

Qualifications

• High level of personal organisation skills and the ability to work under pressure and to meet tight deadlines,
• Interpersonal skills consistent with providing high level quality customer service and maintaining the trust and co-operation of others,
• Ability to communicate effectively with a broad range of people in a verbal and written manner,
• Ability to handle confidential and sensitive information in a professional manner,
• High level of written and verbal communication,
• Extensive experience in the provision of secretarial services to senior managers,
• Demonstrated experience in preparing and collating correspondence for ministerial briefings and letters, developing committee papers, accurately recording meeting minutes, and actioning follow‑up items
• Proven experience in basic computing skills, including email,
• Proven experience in the use of word processing and spreadsheet packages which results in the production of high quality, keyboard work

Responsibilities

• Providing efficient and effective administrative and project support to the Clinical Director, RAP,
• Establishing priorities, ensuring that allocated tasks are performed to a high standard within specific deadlines,
• Coordinating diary appointments, meetings and preparation of paperwork for meetings,
• Providing executive officer as allocated to support committees for the Division, including agenda preparation, minute taking and follow up of action items,
• Providing support to staff within the Division,
• Contributing to the general up keeping of the office,
• Actively participate in the Performance Review and Development program and undertake additional training where required.

Skills

Executive support

Diary management

Minute taking

Communications

Tools

Word processing

Spreadsheet packages

Email/Outlook

Job description

• Southern Adelaide Local Health Network – Flinders Medical Centre– RAP Executive Division
• Salary $67,589 - $72,033 p.a. (Pro Rata) ASO3 | Full Time Position Until March 2027

Executive Assistant to Clinical Director - Make Your Mark in Healthcare

Support clinical excellence as Executive Assistant to the Clinical Director at Flinders Medical Centre, one of South Australia's premier healthcare facilities. This full-time contract position until March 2027 offers the opportunity to work directly with senior clinical leadership, managing complex schedules and facilitating critical healthcare decisions. Join SA Health and contribute to delivering exceptional patient care while advancing your career in a supportive, professional environment.

About the role:

Reporting to the Clinical Director, this role is responsible for providing efficient and effective administrative support to the Clinical Director. In addition, the role will provide administrative support to allocated divisional committees, may undertake project management tasks, and prepare appropriate documentation for Ministerial briefings and correspondence as delegated by the Clinical Director.

Duties for the role will include:

• Providing efficient and effective administrative and project support to the Clinical Director, RAP,
• Establishing priorities, ensuring that allocated tasks are performed to a high standard within specific deadlines,
• Coordinating diary appointments, meetings and preparation of paperwork for meetings,
• Providing executive officer as allocated to support committees for the Division, including agenda preparation, minute taking and follow up of action items,
• Providing support to staff within the Division,
• Contributing to the general up keeping of the office,
• Actively participate in the Performance Review and Development program and undertake additional training where required.

About you:

• High level of personal organisation skills and the ability to work under pressure and to meet tight deadlines,
• Interpersonal skills consistent with providing high level quality customer service and maintaining the trust and co-operation of others,
• Ability to communicate effectively with a broad range of people in a verbal and written manner,
• Ability to handle confidential and sensitive information in a professional manner,
• High level of written and verbal communication,
• Extensive experience in the provision of secretarial services to senior managers,
• Demonstrated experience in preparing and collating correspondence for ministerial briefings and letters, developing committee papers, accurately recording meeting minutes, and actioning follow‑up items
• Proven experience in basic computing skills, including email,
• Proven experience in the use of word processing and spreadsheet packages which results in the production of high quality, keyboard work

Please see the attached Role Description for additional information.

Want To Know More? Contact:

Tanya McGrath, Admin Manager, Div RAP, 8404 2241, [e-mail]

Application Closing Date:

11.55 pm Sunday 29 November 2026

Attachments:

• ASO3 Executive Assistant to Clinical Director RAP- Role Description
• Australian applicant guidelines
• International applicant guidelines

Applicant Information:

• We also offer salary sacrifice benefits which provide the opportunity to save money by paying for some of your everyday expenses from your salary before it is taxed. Click here to find out more about salary packaging.
• The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
• Appointment will be subject to a satisfactory Criminal History Check and Immunisation compliance as indicated on the Role description.
• SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.
• Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 955128