Executive Assistant to the Clinical Director

SA Health - Southern Adelaide Local Health Network; Adelaide; On-site; AUD 68,000 - 72,000; Full time

Job summary

SA Health - Southern Adelaide Local Health Network invites applications for an Executive Assistant to the Clinical Director at Flinders Medical Centre. This full-time contract supports senior leadership, managing complex schedules and coordinating ministerial briefings.

Reporting to the Clinical Director, you will prepare documentation, minutes, agendas, and provide confidential administrative support to the RAP Division until March 2027.

Qualifications

• Extensive experience providing secretarial support to senior managers.
• Ability to prepare and collate correspondence for ministerial briefings.
• Strong written and verbal communication with a privacy mindset.
• Proven capability to manage diaries, meetings and papers on tight deadlines.

Responsibilities

• Provide efficient administrative and project support to the Clinical Director.
• Coordinate diary appointments and prepare paperwork for meetings.
• Support committees with agenda preparation, minutes and follow-up items.
• Assist staff within the division and contribute to office upkeep.
• Participate in performance reviews and training as required.

Skills

Secretarial experience

Ministerial briefings

High level communication

Diary and calendar management

Tools

Word processing

Spreadsheets

Job description

Executive Assistant to the Clinical Director

• Southern Adelaide Local Health Network – Flinders Medical Centre– RAP Executive Division
• Salary $67,589 - $72,033 p.a. (Pro Rata) ASO3 | Full Time Position Until March 2027

Executive Assistant to Clinical Director - Make Your Mark in Healthcare

Support clinical excellence as Executive Assistant to the Clinical Director at Flinders Medical Centre, one of South Australia's premier healthcare facilities. This full-time contract position until March 2027 offers the opportunity to work directly with senior clinical leadership, managing complex schedules and facilitating critical healthcare decisions. Join SA Health and contribute to delivering exceptional patient care while advancing your career in a supportive, professional environment.

About the role:

Reporting to the Clinical Director, this role is responsible forproviding efficient and effective administrative support to the Clinical Director. In addition, the role will provide administrative support to allocated divisional committees, may undertake project management tasks, and prepare appropriate documentation for Ministerial briefings and correspondence as delegated by the Clinical Director.

Duties for the role will include:

• Providing efficient and effective administrative and project support to the Clinical Director, RAP,
• Establishing priorities, ensuring that allocated tasks are performed to a high standard within specific deadlines,
• Coordinating diary appointments, meetings and preparation of paperwork for meetings,
• Providing executive officer as allocated to support committees for the Division, including agenda preparation, minute taking and follow up of action items,
• Providing support to staff within the Division,
• Contributing to the general up keeping of the office,
• Actively participate in the Performance Review and Development program and undertake additional training where required.

About you:

• High level of personal organisation skills and the ability to work under pressure and to meet tight deadlines,
• Interpersonal skills consistent with providing high level quality customer service and maintaining the trust and co-operation of others,
• Ability to communicate effectively with a broad range of people in a verbal and written manner,
• Ability to handle confidential and sensitive information in a professional manner,
• High level of written and verbal communication,
• Extensive experience in the provision of secretarial services to senior managers,
• Demonstrated experience in preparing and collating correspondence for ministerial briefings and letters, developing committee papers, accurately recording meeting minutes, and actioning follow-up items
  
• Proven experience in basic computing skills, including email,
• Proven experience in the use of word processing and spreadsheet packages which results in the production of high quality, keyboard work

Please see the attached Role Description for additional information.

Application Closing Date:11.55 pm Sunday 29 November 2026

• The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
• Appointment will be subject to a satisfactory Criminal History Check and Immunisation compliance as indicated on the Role description.
• Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 955128

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Southern Adelaide Local Health Network (SALHN) is a major employer in the southern Adelaide suburbs with over 8000 staff providing high quality patient care, education, research and health promoting services to the community.

SALHN provides excellent quality care to the southern community. There are new and modern facilities ensuring patients and staff have access to the highest quality services in the local community.

Southern Adelaide Local Health Network (SALHN) is a major employer in the southern Adelaide suburbs with over 8000 staff providing high quality patient care, education, research and health promoting services to the community.

SALHN provides excellent quality care to the southern community. There are new and modern facilities ensuring patients and staff have access to the highest quality services in the local community.

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What can I earn as an Executive Assistant