Executive Assistant to the CFO

Majer Recruitment; Brisbane; On-site; AUD 31,000 - 50,000; Full time

Benefits offered by this job

CBD location

Job summary

Majer Recruitment is seeking an experienced Executive Assistant for a fast-paced, CBD-based role in Brisbane. The position is a one month contract with potential extension and requires an immediate start.

You will manage complex diaries, coordinate meetings and travel, prepare documents and agendas, and provide wide-ranging administrative support while handling sensitive information with discretion in a busy environment.

Qualifications

• Experience supporting at C-suite level (preferred)
• Experience in Construction / Infrastructure (preferred)
• Strong written and verbal communication skills
• High level of confidentiality and discretion

Responsibilities

• Complex diary management and meeting coordination
• Liaising with internal and external stakeholders
• Preparing agendas, correspondence, documents and presentations
• Taking minutes and tracking actions
• Managing incoming correspondence and deadlines
• Coordinating domestic and international travel
• Organising functions, training sessions and events
• Providing administrative support across projects
• Maintaining office systems and document management
• Handling confidential information with discretion

Skills

Organisational skills

Communication skills

Stakeholder handling

Discretion and judgement

Job description

About the Role...

This is a varied and fast-paced position where discretion, sound judgement and the ability to stay one step ahead will be key. Convenient CBD location, this is a one month contract with the potential to extend and requires an immediate start.

Your responsibilities will include:

• Complex diary management and meeting coordination
• Liaising with a broad range of internal and external stakeholders
• Preparing meeting agendas, correspondence, documents and presentations
• Taking minutes and tracking actions and outstanding matters
• Managing incoming correspondence and ensuring priorities and deadlines are effectively managed
• Coordinating domestic and/or international travel, including itineraries, accommodation and associated expenses
• Organising functions, training sessions, meetings and events
• Providing administrative support across projects and other key initiatives
• Maintaining effective office systems, processes and document management
• Handling sensitive and confidential information with a high level of discretion

About You..

You will be an experienced Executive Assistant who is comfortable supporting at a senior executive level and working within a busy environment where priorities can change quickly.

You will bring:

• Previous experience supporting at C-suite level
• Experience in Construction / Infrastructure preferred
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders at all levels
• Excellent attention to detail and the ability to produce professional correspondence and documentation
• The ability to prioritise competing demands and respond calmly to unexpected challenges
• A high level of confidentiality, discretion and sound judgement

About the Role...

This is a varied and fast-paced position where discretion, sound judgement and the ability to stay one step ahead will be key. Convenient CBD location, this is a one month contract with the potential to extend and requires an immediate start.

Your responsibilities will include:

• Complex diary management and meeting coordination
• Liaising with a broad range of internal and external stakeholders
• Preparing meeting agendas, correspondence, documents and presentations
• Taking minutes and tracking actions and outstanding matters
• Managing incoming correspondence and ensuring priorities and deadlines are effectively managed
• Coordinating domestic and/or international travel, including itineraries, accommodation and associated expenses
• Organising functions, training sessions, meetings and events
• Providing administrative support across projects and other key initiatives
• Maintaining effective office systems, processes and document management
• Handling sensitive and confidential information with a high level of discretion

About You..

You will be an experienced Executive Assistant who is comfortable supporting at a senior executive level and working within a busy environment where priorities can change quickly.

You will bring:

• Previous experience supporting at C-suite level
• Experience in Construction / Infrastructure preferred
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders at all levels
• Excellent attention to detail and the ability to produce professional correspondence and documentation
• The ability to prioritise competing demands and respond calmly to unexpected challenges
• A high level of confidentiality, discretion and sound judgement

Additional information

• 1 month contract - potential to extend
• Convenient CBD location
• Experience in Construction / Infrastructure preferred