Executive Assistant to Senior Leaders — Science College

University of Adelaide Employees, Location, Alumni; Adelaide; On-site; AUD 94,000 - 102,000; Full time

Job summary

The University of Adelaide in Adelaide, SA invites applications for an Executive Assistant within College Services - Science at City East Campus. This full-time continuing role provides proactive executive support to senior leaders and helps drive outcomes across education, research and engagement.

You will manage diaries, meetings, travel and events, prepare reports and presentations, handle confidential information, and coordinate with internal and external stakeholders to advance the

Qualifications

• Demonstrated experience providing high-level executive or administrative support to a senior executive in a complex organisation.
• Experience managing diaries, meetings, travel and events for senior leaders.
• Strong organisational and time management skills, with attention to detail.
• Proficiency in drafting and editing correspondence, reports and presentations.
• Experience maintaining confidential records, handling sensitive matters with discretion and professionalism and using digital information systems.
• Experience supporting financial processes and procurement.
• Strong interpersonal and communication skills, with the ability to build relationships across diverse teams.
• Ability to work independently, prioritise competing demands and adapt to changing circumstances.

Responsibilities

• Provide proactive high-level executive support enabling senior leaders to focus on strategic priorities and drive outcomes across education, research and engagement.
• Coordinate diaries, meetings, travel and events for senior leaders.
• Assist with financial processes and procurement and maintain confidential records as required.
• Build and maintain relationships across diverse teams and external partners.

Skills

Executive support

Diary management

Travel planning

Event coordination

Drafting & editing

Confidential records

Procurement

Interpersonal skills

Independent work

Job description

The University of Adelaide in Adelaide, SA invites applications for an Executive Assistant within College Services - Science at City East Campus. This full-time continuing role provides proactive executive support to senior leaders and helps drive outcomes across education, research and engagement.

You will manage diaries, meetings, travel and events, prepare reports and presentations, handle confidential information, and coordinate with internal and external stakeholders to advance the