Executive Assistant to Senior Leaders (10‑month FTC)

Medibank Private Limited; Victoria; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Medibank Private Limited in Australia is seeking an experienced Executive Assistant to support two Senior Executives across People Spaces and Sustainability. You’ll manage complex calendars, coordinate high-stakes meetings, and assist with planning and reporting in a fast-paced environment.

This 10-month fixed-term role emphasizes stakeholder engagement, travel coordination, and professional communications.

Qualifications

• Proven experience as an Executive Assistant in a high-volume environment.
• Exceptional organisational skills and deadline management.
• Strong interpersonal and communication skills with senior leaders.
• High level of confidentiality and discretion.
• Proficiency in Microsoft Office and adaptability to new tech.
• Ability to plan ahead and anticipate risks and opportunities.

Responsibilities

• Manage complex diaries and email coordination for Hub Leads.
• Stakeholder engagement with internal and external partners.
• Organise external meetings, events and travel arrangements.
• Support quarterly planning and corporate reporting including AGM.
• Prepare communications and briefing packs with timeliness.
• Handle expense reconciliations, invoices, onboarding/offboarding.
• Manage urgent after-hours matters when required.

Skills

Executive support

Stakeholder engagement

Event planning

Travel coordination

Planning & reporting

Communication skills

Confidentiality

Microsoft Office

Tools

Microsoft Office

Job description

Medibank Private Limited in Australia is seeking an experienced Executive Assistant to support two Senior Executives across People Spaces and Sustainability. You’ll manage complex calendars, coordinate high-stakes meetings, and assist with planning and reporting in a fast-paced environment.

This 10-month fixed-term role emphasizes stakeholder engagement, travel coordination, and professional communications.