Executive Assistant

Medibank Private Limited; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Medibank Private Limited in Melbourne is seeking an Executive Assistant to support two Senior Executives across the People Spaces and Sustainability Group. This 10-month fixed-term contract involves diary management, stakeholder engagement, events, travel, and strategic planning, with a fast-paced, high-volume environment.

You will coordinate meetings, prepare briefings, manage expenses, and support quarterly planning and corporate reporting.

Qualifications

• Must have proven experience as an Executive Assistant in a high-volume, fast-paced environment.
• Excellent organisational and multitasking abilities with deadlines.
• Strong interpersonal and communication skills for stakeholder management.
• High level of confidentiality and discretion.
• Proficiency with Microsoft Office and adaptability to new technologies.

Responsibilities

• Manage complex diaries, email coordination, and meeting preparation for senior leaders.
• Coordinate stakeholder engagement with internal and external partners.
• Organise external meetings, events, and travel arrangements.
• Support quarterly planning and corporate reporting processes.
• Prepare briefs and communications with timeliness.
• Handle expense reconciliations, invoicing, onboarding/offboarding.
• Be flexible to urgent after-hours matters.

Skills

Executive support

Organisation

Communication

Confidentiality

MS Office

Planning ahead

Tools

Microsoft Office Suite

Job description

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It’s a strange thing to say, because us humans are capable of incredible things. And at Medibank, we know our greatest potential lies in the people who work with us.

We strive to make real, fundamental change, driven by a simple purpose: to create the best health and wellbeing for all of Australia.

The Opportunity (10 month fixed term contract)

Join Medibank in a pivotal role supporting two Senior Executives across our People Spaces and Sustainability Group. As an Executive Assistant, you’ll be the backbone of our operations; providing high-quality, timely, and professional support in a fast-paced environment. This is more than diary management; you’ll be at the heart of stakeholder engagement, external events, and strategic planning.

Key Responsibilities:

• Executive Support: Manage complex diaries, email coordination, and ensure Hub Leads are fully prepared for meetings.
• Stakeholder Engagement: Act as a key point of contact for internal and external stakeholders, including consultants, suppliers, and senior leaders.
• Event & Travel Coordination: Organise external meetings, speaking events, and travel arrangements—often involving multiple stakeholders.
• Project & Planning: Support quarterly planning and assist with major events, including corporate reporting such as financial results and annual general meeting. Support teams by keeping contact lists up to date.
• Communication Excellence: Prepare and present communications and briefing packs with precision and timeliness.
• Operational Support: Handle expense reconciliations, invoice processing, and onboarding/offboarding processes.
• Adaptability: Be ready to manage urgent matters after hours when required (e.g., travel disruptions).

Must haves:

• Proven experience as an Executive Assistant or similar role in a high-volume, fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities, proactively organise tasks based on urgency and importance, and regularly review deadlines and meeting strict deadlines.
• Strong interpersonal and communication skills; comfortable liaising with senior leaders and external partners.
• High level of confidentiality and discretion.
• Proficiency in Microsoft Office Suite and willingness to adopt new technologies.
• Ability to plan ahead, anticipate needs, and proactively identify risks and opportunities.

Imagine working with us

We understand that work means different things to everyone... We know happy, healthy people make great teams, and great teams put more heart into each customer and patient interaction. And that 's why we're reinventing work.

Imagine a workplace that helps you and your family thrive. Where connection, personal development and health and wellbeing are front of mind. To learn more about our benefits go to https://careers.medibank.com.au/culture/rewards-benefits/

For you, work should help Live Better. It should bring you fulfillment and joy. And with Medibank, it could.

Inclusion and Accessibility

We believe in everyone's potential and strive to make Medibank inclusive for all because different perspectives make us better. We encourage applications from everyone, including Aboriginal and Torres Strait Islander peoples, neurodivergent candidates, LGBTQIA+ community including transgender and gender diverse candidates and candidates with a disability.

Medibank proudly recognised as Best Enterprise Organisation, 2026 AFR BOSS Best Places to Work

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