Executive Assistant to Sales Director

Buckmaster Hawkey; Melbourne; On-site; AUD 99,000 - 121,000; Full time

Job summary

Buckmaster Hawkey is seeking an organised and proactive EA/PA to support a high-performing sales pod in Melbourne's inner south east. This office-based role runs Monday to Friday, with a salary package negotiable up to $110k plus super and bonuses.

You will coordinate listing campaigns, manage diaries and databases, handle OFIs, marketing logistics, vendor liaison and all other admin tasks to keep the team working smoothly.

Qualifications

• Experience in real estate EA/PA roles preferred.
• Strong attention to detail and initiative.
• Excellent verbal and written communication.

Responsibilities

• Coordinate and support all listing campaigns.
• Manage diaries.
• Maintain databases.
• Coordinate OFIs.
• Coordinate marketing logistics.
• Liaise with vendors.
• Handle general admin tasks.

Skills

EA/PA experience

Advanced software skills

Communication skills

Organisational skills

Job description

• Elite brand servicing affluent inner south east suburbs
• Mon - Fri role - Salary pack Neg to $110k + Super + bonuses

• Support a high performing sales pod
• Elite brand servicing affluent inner south east suburbs
• Mon - Fri role - Salary pack Neg to $110k + Super + bonuses

About the company:

This high end real estate brand has being servicing Melbourne's affluent suburbs in the inner south east for many years. Brand, profile and success are just 3 words that accurately describe this market leading real estate agency.

About the role:

Supporting one of the managing partners together with up to two other listing selling agents, this diverse and rewarding role is the admin backbone pivotal to the smooth running of this high performing pod.

Due to the support levels required, the role is an office based position Monday - Friday.

Duties include but are not limited to:

• Cooridinate & support all listing campaigns
• Diary management
• Database management
• Coordination of all OFI's
• Coordinate all marketing logistics
• Vendor liaison
• Everything admin related

About you:

The ideal candidate will be a highly organised professional who oozes initiative and thrives in driving everything admin & operational for a high functioning sales team. Skills and attributes sought include but are not limited to:

• Previous real estate experience in a EA/PA capacity highly desired
• Advanced proficiency with software products
• Strong verbal & written communication abilities
• High attention to detail
• Impeccable grooming and presentation
• Exceptional organisational skills & initiative

What's on offer:

A salary package commensurate with experience negotiable to circa $110k + super + generous bonuses when financial targets are achieved. The position is a Monday to Friday role working mostly between 9am - 6pm + additional hours if required. Flexible start date with late January 2027 being ideal.

The company sports very nice offices in Melbourne's inner south east and the director whom the role supports is an avid professional with an inclusive culture demonstrated by the sharing of financial rewards.