Executive Assistant to Mayor & Council | Remote & 19-Day Month

City of Swan; City Of Swan; Hybrid; AUD 87,000 - 104,000; Full time

Benefits offered by this job

Work from home

Extra leave options

Superannuation up to 17%

Wellness program

Study assistance

Free parking

Travelsmart allowance

Job summary

The City of Swan is seeking an experienced Executive Assistant – Elected Member Support to serve as the primary contact for the Mayor and Council Members. You will manage calendars, coordinate meetings, and prepare briefing material to ensure our civic leaders are informed and well represented.

This role sits within a collaborative Executive Assistant team supporting the Mayor, Council Members, CEO and Executive Leadership Team.

Qualifications

• Bachelor’s degree in business Admin or similar or equivalent experience.
• Demonstrated experience in providing high-level, confidential administrative support to senior leaders.
• Excellent ability to multitask, prioritise and manage workload efficiently in a fast paced and demanding environment.
• Exceptional verbal and written communication skills.
• A proven ability to build and maintain strong professional relationships with diverse stakeholders.
• A proactive, adaptable and solutions-focused approach, with the ability to anticipate needs and respond effectively in a dynamic environment.
• A strong commitment to teamwork, collaboration and supporting colleagues to achieve shared outcomes.
• Local Government experience will be highly regarded.
• A satisfactory National Police Certificate is required

Responsibilities

• Provide a confidential, efficient, customer focused and proactive business support service to the Mayor and Council Members
• Provide a key liaison role between the Mayor, Council Members, and the organisation, including seeking information relating to research tasks and/or briefing material and speech notes, and arranging meetings and appointments
• Maintain and organise the Mayor and Council Members’ busy calendar and ensure the efficient time management of the Mayor or their delegate by ensuring they have all they require for each meeting and event, and that information provided is timely and accurate.
• Support the Executive Leadership Team through the provision of administrative assistance for Council Briefings, Agenda Forums and Ordinary Council Meetings, including coordinating meeting requirements and greeting residents and ratepayers at the commencement of meetings. This role also assists the Governance team during Public Question Time and Deputations. These responsibilities are shared across the Executive Assistant team on a rotational basis.
• Contribute to a supportive and team-oriented culture by working collaboratively with fellow Executive Assistants, providing cross-team assistance and ensuring continuity of service during periods of leave, peak workloads and operational demands.

Skills

Confidential admin support

Multitasking

Verbal communication

Written communication

Stakeholder relationships

Teamwork

Local Government experience

Police clearance

Education

Bachelor’s degree in business Admin

Job description

The City of Swan is seeking an experienced Executive Assistant – Elected Member Support to serve as the primary contact for the Mayor and Council Members. You will manage calendars, coordinate meetings, and prepare briefing material to ensure our civic leaders are informed and well represented.

This role sits within a collaborative Executive Assistant team supporting the Mayor, Council Members, CEO and Executive Leadership Team.