Executive Assistant

Amer Sports Corporation; City of Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Bonus

Free product and allowances

Flexible working environment

Career development support

Job summary

Amer Sports Corporation in Melbourne is seeking an Executive Assistant to proactively manage priorities, leverage AI-enabled tools, and drive efficiency across the executive office, supporting the General Manager ANZ and the Senior Leadership team. You will coordinate complex calendars, travel, and meeting logistics across time zones, using Microsoft 365 and AI tools to boost productivity.

The role rewards proactive problem-solving and adaptable teamwork in a fast-paced environment.

Qualifications

• Experience supporting at General Manager level or equivalent across senior teams.
• Strong calendar management across multiple time zones and complex travel planning.
• Proven ability to anticipate needs, streamline processes and reduce friction.

Responsibilities

• Provide proactive, high-impact support to the ANZ GM
• Anticipate needs and remove friction from executive workflows and decision-making
• Prepare high-quality briefing materials, agendas, and executive updates
• Attend key meetings where required, capturing insights, actions, and follow-ups
• Work with and manage complex, multi-stakeholder calendars across time zones
• Leverage digital and AI-enabled tools to improve scheduling efficiency
• Continuously refine calendar structure to protect focus time, improve productivity
• Coordinate leadership meetings, offsites, and key business forums
• Plan and manage complex domestic and international travel
• Align travel with business priorities and executive time optimisation

Skills

Executive support

Calendar management

AI tools

Microsoft 365

Workflow automation

Tools

Copilot

Claude

Job description

If you haven't heard of Amer Sports before, you've definitely heard of our internationally recognized brands including Wilson, Salomon, Arc'teryx and Atomic. Our brands specialize in high-performance, technical sports equipment and apparel, and encourage users to get outside, keep active and have fun - whether they are playing tennis or golf in the summer, or skiing in the Winter.

About the role...

We are looking for an Executive Assistant to proactively manage priorities, leverage technology and AI-enabled tools, and drive efficiency across the executive office- freeing up leadership capacity to focus on strategic and commercial outcomes. The role supports the General Manager (ANZ) but will also provide support where required across the Senior Leadership team. Day to day responsibilities include;

• Provide proactive, high-impact support to the ANZ GM
• Anticipate needs and remove friction from executive workflows and decision-making
• Prepare high-quality briefing materials, agendas, and executive updates
• Attend key meetings where required, capturing insights, actions, and follow-ups
• Work with and manage complex, multi-stakeholder calendars across time zones with a focus on optimising time, not just scheduling meetings
• Leverage digital and AI-enabled tools to improve scheduling efficiency and reduce friction
• Continuously refine calendar structure to protect focus time, improve productivity, and reduce inefficiencies
• Coordinate leadership meetings, offsites, and key business forums, including agenda construction and time allocation.
• Plan and manage complex domestic and international travel
• Align travel with business priorities and executive time optimisation

About you...

You thrive in fast-paced environments and can confidently navigate complexity, competing priorities, and the expectations of senior stakeholders. You bring strong sound judgement, and a pragmatic approach to problem-solving from previous roles of supporting in an EA capacity at the General Manager level.

With advanced proficiency across the Microsoft 365 suite, including AI-powered tools such as Copilot and Claude, you leverage technology to improve productivity, streamline processes, and deliver high-quality outcomes. You enjoy enabling effective communication and teamwork across diverse groups.

You are naturally curious about digital ways of working to give you time back to focus on other responsibilities. Experience with workflow automation tools such as Power Automate, Zapier, or similar platforms will be highly regarded, particularly if you have used them to enhance efficiency, automate routine tasks, or improve user experiences.

Most importantly, you're adaptable, proactive, and motivated by finding smarter ways to work while delivering exceptional outcomes for stakeholders.

What's on Offer (this just touches on some of the benefits and perks!):

• Competitive salary, bonus + super
• Free product and generous allowances to get you kitted out for all your sporting adventures!
• Flexible working environment, including additional school holiday flexibility / support
• Support in career development, wellbeing, and personal growth

No candidate will meet every single desired skill and qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!