Executive Assistant to Global Execs | Hybrid, 25 Days PTO

The EA Agency; Sydney; On-site; AUD 122,000 - 149,000; Full time

Benefits offered by this job

Private health cover

25 days' paid annual leave

Office in Sydney with flexible options

Job summary

The EA Agency, a global advisory firm, seeks an Executive Assistant to support executives in our Sydney office with potential cross-regional duties. You will manage complex diaries, arrange international travel, and coordinate meetings with discretion and professional collaboration.

You will partner with executives, handle expenses, and maintain CRM and internal systems, contributing to client service excellence and a team-driven culture.

Qualifications

• Min 3-4 years EA exp ideally within the professional services industry.
• Strong attention to detail with good technical ability.
• You’ll be a great communicator.

Responsibilities

• Provide high-quality support to multiple executives. Strategically manage complex diaries across time zones, anticipating priorities and adjusting schedules proactively. This may include remote cover for executives in offices outside Sydney.
• Coordinate end-to-end domestic and international travel, including flights, accommodation, visas and itineraries.
• Organise client meetings, conference calls, business meals and bespoke events with professionalism and discretion.
• Act as a trusted thought partner, supporting executives with research, information gathering and organisation. Work proactively rather than reactively.
• Process expenses accurately and on time, and maintain CRM and internal systems (e.g. Copilot, NetSuite/Brex, Salesforce, Outlook).

Skills

Diary management

Executive support

Travel coordination

CRM systems

Communication

Tools

Copilot

NetSuite/Brex

Salesforce

Outlook

Job description

The EA Agency, a global advisory firm, seeks an Executive Assistant to support executives in our Sydney office with potential cross-regional duties. You will manage complex diaries, arrange international travel, and coordinate meetings with discretion and professional collaboration.

You will partner with executives, handle expenses, and maintain CRM and internal systems, contributing to client service excellence and a team-driven culture.