EA to General Counsel & Strategy — Hybrid Sydney

Hr Partners; Sydney; Hybrid; AUD 55,000 - 76,000; Full time

Job summary

Hr Partners is seeking an experienced Executive Assistant in Sydney to support two senior leaders in a fast‑paced, high‑growth environment. The role goes beyond traditional admin tasks, acting as a trusted partner to senior leadership, managing busy calendars, travel, meetings, and cross‑functional projects.

You will coordinate stakeholder engagements, handle confidential communications, and contribute to increasing executive efficiency in a hybrid Sydney setting.

Qualifications

• 3+ years' experience in an Executive Assistant, Personal Assistant or similar administrative support role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organisational skills, with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.

Responsibilities

• Executive & Calendar Management: Managing busy and ever‑changing calendars, prioritising commitments and proactively resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including preparing agendas, presentations and meeting follow‑ups.
• Travel Management: Coordinating domestic and international travel, including flights, accommodation, itineraries and associated logistics.
• Project & Event Support: Supporting strategic initiatives, leadership off‑sites, team events and cross‑functional projects, managing logistics and key deliverables.
• Stakeholder Engagement: Acting as a key point of contact for internal and external stakeholders, building relationships across all levels of the business.
• Executive Administration: Supporting inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows, implement efficiencies and enhance the overall effectiveness of the leadership team.

Skills

Calendar management

Stakeholder management

Communication skills

Discretion & professionalism

Organization

Tools

Google Workspace

Slack

Zoom

Job description

Hr Partners is seeking an experienced Executive Assistant in Sydney to support two senior leaders in a fast‑paced, high‑growth environment. The role goes beyond traditional admin tasks, acting as a trusted partner to senior leadership, managing busy calendars, travel, meetings, and cross‑functional projects.

You will coordinate stakeholder engagements, handle confidential communications, and contribute to increasing executive efficiency in a hybrid Sydney setting.