Executive Assistant to General Managers, Corporate Tech

Commonwealth Bank; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Commonwealth Bank in Sydney is seeking an experienced Executive Assistant to two General Managers in Corporate Technology. You will shield their time, manage complex schedules and prepare papers for decision-making, coordinating meetings and travel as needed.

You will handle diary and inbox management, prepare minutes, liaise with stakeholders, and support HR processes such as recruitment and onboarding. The role requires discretion, strong communication, and a proactive, service-focused

Qualifications

• Previous experience supporting at a senior level as an Executive Assistant.
• A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
• Superior skills in Microsoft Office suite.
• An ability to build relationships easily across the business, highly personable with excellent communication skills.
• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism – face to face, over the phone and through correspondence.

Responsibilities

• Provide proactive, effective and efficient administrative support to the GMs.
• Diary management: proactive, efficient time & diary management and maintenance of e-files.
• Inbox management. Monitor inbox, prioritise emails, and assist in the preparation of responses.
• Co-ordinate/arrange travel, meetings, itinerary, etc
• Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
• Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
• Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.
• Arranging events/functions/offsites/team building events (including catering where required).
• Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.
• Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
• Provide ad hoc administrative support to the wider team

Skills

Executive support

Discretion and confidentiality

Microsoft Office

Relationship building

Communication

Prioritisation

Attention to detail

Tools

Microsoft Office Suite

Job description

Commonwealth Bank in Sydney is seeking an experienced Executive Assistant to two General Managers in Corporate Technology. You will shield their time, manage complex schedules and prepare papers for decision-making, coordinating meetings and travel as needed.

You will handle diary and inbox management, prepare minutes, liaise with stakeholders, and support HR processes such as recruitment and onboarding. The role requires discretion, strong communication, and a proactive, service-focused