Executive Assistant

Commonwealth Bank; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Commonwealth Bank in Sydney is seeking an experienced Executive Assistant to two General Managers in Corporate Technology. You will shield their time, manage complex schedules and prepare papers for decision-making, coordinating meetings and travel as needed.

You will handle diary and inbox management, prepare minutes, liaise with stakeholders, and support HR processes such as recruitment and onboarding. The role requires discretion, strong communication, and a proactive, service-focused

Qualifications

• Previous experience supporting at a senior level as an Executive Assistant.
• A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
• Superior skills in Microsoft Office suite.
• An ability to build relationships easily across the business, highly personable with excellent communication skills.
• The ability to manage workflow, priorities, work well under pressure and be flexible.
• High level of pragmatic professionalism – face to face, over the phone and through correspondence.

Responsibilities

• Provide proactive, effective and efficient administrative support to the GMs.
• Diary management: proactive, efficient time & diary management and maintenance of e-files.
• Inbox management. Monitor inbox, prioritise emails, and assist in the preparation of responses.
• Co-ordinate/arrange travel, meetings, itinerary, etc
• Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
• Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
• Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.
• Arranging events/functions/offsites/team building events (including catering where required).
• Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.
• Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
• Provide ad hoc administrative support to the wider team

Skills

Executive support

Discretion and confidentiality

Microsoft Office

Relationship building

Communication

Prioritisation

Attention to detail

Tools

Microsoft Office Suite

Job description

See yourself in our team:

The Technology unit delivers the best digital banking services to Commonwealth Bank customers and to do so is responsible for digital delivery, group data and analytics, technology and technology infrastructure, cyber, fraud, physical security and business resilience for all divisions across CBA.

Executive Assistant to General Managers

It is also dedicated to delivering the best workplace technology experience for our over 53.000 people across CBA and focused on providing the latest tools, technology, and resources to enhance the way we work together and empower our people to achieve more for our customers.

Do work that matters

This exciting role offers the opportunity to provide executive support to two General Managers (GM) in Corporate Technology. You will ensure their time is managed effectively by working in partnership with the Executives including taking ownership of tasks, as well as actioning and following up on requests on behalf of your Executives as required.

Your responsibilities will include but are not limited to:

• Provide proactive, effective and efficient administrative support to the GMs
• Diary management: proactive, efficient time & diary management and maintenance of e-files
• Inbox management. Monitor inbox, prioritise emails, and assist in the preparation of responses.
• Co-ordinate/arrange travel, meetings, itinerary, etc
• Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
• Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
• Coordinating internal/external meetings with clients/stakeholders – including liaising with other EAs and arranging meeting room bookings.
• Arranging events/functions/offsites/team building events (including catering where required).
• Risk management – Provide HR support and assist with recruitment requests, staff exits, onboarding / offboarding, and adhering to the Group’s policies and procedures.
• Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
• Provide ad hoc administrative support to the wider team

We're interested in hearing from people who have:

• Previous experience supporting at a senior level as an Executive Assistant
• A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
• Superior skills in Microsoft Office suite.
• An ability to build relationships easily across the business, highly personable with excellent communication skills.
• The ability to manage workflow, priorities, work well under pressure and be flexible
• High level of pragmatic professionalism – face to face, over the phone and through correspondence

At CommBank, we're committed to creating an accessible, inclusive and respectful workplace. If you require support or adjustments, please let us know. We welcome applications from people of all backgrounds and we're particularly committed to making a positive difference for Aboriginal and/or Torres Strait Islander Peoples. For support please contact 1800 989 696.

We're keen to support you with the next step in your career.