Office Manager / Personal Assistant

GV Property Group; Gold Coast City; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Work from home 1 day per week

Flexibility and work-life balance

Prime Burleigh Heads location

Job summary

GV Property Group on the Gold Coast is seeking an experienced Office Manager / Personal Assistant to support the Director and keep the office running smoothly. The role combines office operations with executive assistance, requiring initiative, discretion and strong organisational skills.

You’ll manage calendars, coordinate tasks, and assist with sales documentation while contributing to a relaxed, energetic team culture at a prime Burleigh Heads location.

Qualifications

• Proven experience as an Office Manager or PA in a professional environment (real estate preferred).
• Strong administrative and calendar-management skills.
• Clear written and verbal communication.
• Self-starter with initiative and problem-solving mindset.
• Ability to juggle multiple priorities and work autonomously.

Responsibilities

• Office Management 50%: maintain day-to-day operations, systems, processes, admin tasks and supplies.
• Executive Support 20%: manage Director's calendar, appointments and personal matters.
• Sales Support 20%: draft Form 6 and Letter of Offer, track documents and settlement deadlines.
• Other 10%: assist with commissions invoicing and other tasks for the GV Team.

Skills

Office management

PA experience

Communication

Organised

Attention to detail

Tools

Xero Accounting

Microsoft Office

HubSpot CRM

Job description

About GV Property Group:

Established in 2015, GV Property Group is a leading property firm specializing in development sites and commercial assets across the Gold Coast. With over 124 development site transactions and more than $1 billion in property sales, we've built a reputation for excellence in site amalgamations, commercial assets, and premium residential opportunities.

Based in the heart of Burleigh Heads, we're a fun and vibrant young team that loves what we do. We work hard but don't take ourselves too seriously.

The Opportunity:

We're looking for an experienced and organized Office Manager / Personal Assistant to join our close-knit team. This role is the heartbeat of our office you'll hit the ground running and keep things running smoothly, while providing executive support to our Director. If you thrive in a varied role where no two days are the same, this could be perfect for you.

Key Responsibilities:

Office Management 50% : Keep the day-to-day office operations running smoothly, manage all systems and processes, administration tasks & coordinate supplies.

Executive Support 20% : Provide comprehensive EA support to the Director, managing calendar, appointments & personal affairs.

Sales Support 20%: Facilitates sales administration by following and managing the sales workflow, drafting Form 6 and Letter of Offer documents for Director approval. Responsible for tracking document completion and settlement deadlines.

Other 10%: Assist with preparing commission invoices for payment, (this skill would be desirable but not essential) Manage any other special tasks or assistance required to help the GV Team.

Essential Skills & Experience

You've got proven experience as an Office Manager or PA in a professional environment in real estate or property.

You're comfortable with basic contract preparation and high-level administration tasks.

You communicate clearly and confidently, both written and verbal.

You're a self-starter with initiative, a problem-solving mindset, and strong attention to detail.

You can juggle multiple priorities, stay organized & working autonomously.

You handle confidential information with discretion and professionalism.

Desirable

Experience with the Xero Accounting, Microsoft Office & CRM system HubSpot

What We Offer:

Competitive salary package with an option to work from home 1-day per week

Flexibility and work-life balance

A relaxed down-to-earth office environment where we work hard but have fun doing it

Prime Burleigh Heads location street back from the beach

Be part of a successful, growing property firm with a supportive energetic teamthat can offer career progression

Personal Assistant / Executive Assistant (PA/EA)