Executive Team & Office Assistant

Cromwell; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangement

Inclusive leave policy

16 weeks parental leave

Wellbeing allowance

Bonus program

Learning & development opportunities

Job summary

Cromwell Property Group is seeking an Executive Team & Office Assistant to join our Sydney team in a permanent role. You will support three senior executives, manage complex diaries, travel, expenses, and prepare materials for meetings while maintaining confidentiality and high professional standards.

Based in Sydney, this role also contributes to the day-to-day coordination of the Sydney office, delivering calm organisation, proactive problem solving and a welcoming workplace for visitors and

Qualifications

• Substantial experience in senior administration or executive support, including supporting multiple senior executives.
• Demonstrated experience managing complex calendars, travel, expenses, meetings and confidential documentation.
• Strong organisation and prioritisation skills, with the ability to anticipate issues and respond calmly when plans change.
• Clear written and verbal communication skills and strong attention to detail.
• Experience coordinating office services and working with internal service teams or external suppliers.
• Advanced Microsoft 365 skills, particularly across Outlook, Word, PowerPoint and Teams.
• Discretion, accountability and sound judgement when handling sensitive information.

Responsibilities

• Managing executive calendars, delegated inboxes and competing priorities.
• Coordinating travel, accommodation, itineraries and expense administration.
• Organising meetings, papers, presentations, minutes and action records.
• Formatting and quality-checking Board and committee materials.
• Providing a professional first point of contact for Sydney office visitors.
• Coordinating meeting rooms, catering, couriers, office supplies, access and service requests.
• Maintaining clear administrative records and handover information.
• Providing agreed coverage for other executives, assistants and office administration when required.

Skills

Senior administration

Executive support

Calendar management

Travel coordination

Microsoft 365

Communication

Discretion

Tools

Outlook

Word

PowerPoint

Teams

Job description

About You

Cromwell Property Group is seeking an Executive Team & Office Assistant to join our team in Sydney in a permanent position.

Supporting the Chief Investment Officer, Chief Financial Officer and Chief Legal & Commercial Officer, you will bring strong organisation, sound judgement and a proactive approach to managing competing priorities. You are comfortable working with confidential and commercially sensitive information and can build trusted relationships with senior leaders and stakeholders across the business.

You will also play an important role in supporting the day-to-day coordination of our Sydney office, combining high-quality executive support with a practical and collaborative approach to office operations.

You will bring:

• Substantial experience in senior administration or executive support, including supporting multiple senior executives.
• Demonstrated experience managing complex calendars, travel, expenses, meetings and confidential documentation.
• Strong organisation and prioritisation skills, with the ability to anticipate issues and respond calmly when plans change.
• Clear written and verbal communication skills and strong attention to detail.
• Experience coordinating office services and working with internal service teams or external suppliers.
• Advanced Microsoft 365 skills, particularly across Outlook, Word, PowerPoint and Teams.
• Discretion, accountability and sound judgement when handling sensitive information.

About the role

Reporting to the EA Team Leader, you will provide coordinated, confidential and proactive support that enables three senior executives to use their time effectively and remain focused on key business priorities.

You will manage complex diaries, coordinate domestic and international travel, prepare expense submissions and support well-organised meetings. You will also prepare and quality-check documents and presentations, maintain accurate action records and follow up agreed commitments.

Your key responsibilities will include:

• Managing executive calendars, delegated inboxes and competing priorities.
• Coordinating travel, accommodation, itineraries and expense administration.
• Organising meetings, papers, presentations, minutes and action records.
• Formatting and quality-checking Board and committee materials.
• Providing a professional first point of contact for Sydney office visitors.
• Coordinating meeting rooms, catering, couriers, office supplies, access and service requests.
• Maintaining clear administrative records and handover information.
• Providing agreed coverage for other executives, assistants and office administration when required.

This role will suit someone who enjoys creating order, anticipating what others need and contributing to a welcoming, well-organised workplace.

What we bring

• Work flexibility in your working week with our agile working framework
• Access our inclusive leave policy, including birthday leave, public holiday swaps, grandparents leave, volunteer leave and career break options.
• Benefit from our 16 weeks of paid parental leave for all parents, regardless of gender.
• Receive an annual wellbeing allowance and access to health and wellbeing support
• Opportunity for an annual performance bonus and rewards through our Real Time Recognition and Employee Referral Bonus program.
• Access to LinkedIn Learning, financial support for training programs, and ongoing career development and networking opportunities.

About us

Cromwell Property Group is a real estate investor and manager with $4.7 billion of assets under management across Australia and New Zealand as at 30 June 2026. Our vision is to be a real estate and investment platform recognised for our transparency, authenticity and creativity.

Our people bring diverse skills, backgrounds and perspectives that strengthen our decisions, inspire new ideas and help us deliver better outcomes. We are committed to an inclusive, equitable and respectful workplace where everyone has the opportunity to contribute, develop and succeed. We welcome applications from people of all backgrounds and experiences, and look forward to hearing what you could bring to Cromwell.

We do not accept unsolicited agency applications for this position. Cromwell will not be responsible for fees associated with applications submitted directly to hiring managers or outside our approved recruitment process.