Executive Assistant to Franchise Principal

Vie Financial Pty; City of Burnie; Presencial; AUD 60 000 - 75 000; Tempo integral

Resumo da oferta

Vie Finance & Insurance is seeking a diligent Personal Assistant to support the Franchise Principal and the team in smoothing day-to-day operations across our Tasmanian offices. You will manage diaries, coordinate communications, and prepare documents with discretion and professionalism.

In a fast-paced, client-focused environment, you will anticipate needs, help streamline invoicing in Xero, and coordinate between clients, lenders, and internal teams to keep the business organized and

Qualificações

• Cert III or higher in Business or related discipline or equivalent proven experience.
• 2+ years’ experience in an administrative or office support role (preferred).
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy across all tasks.
• Proficiency in Microsoft 365 (Word, Outlook, Excel) and general systems.
• Experience with Xero or similar platforms (desirable).
• Proactive, solutions-focused mindset with the ability to anticipate needs.
• Professional, confident, and client-focused approach.

Responsabilidades

• Provide high-level administrative and organisational support to the Franchise Principal and wider team.
• Manage diaries, appointments, and internal planning schedules to ensure efficient use of time.
• Act as a central coordination point between the Franchise Principal, team members, clients, and external stakeholders.
• Manage incoming calls, emails, and enquiries - responding where appropriate and directing efficiently.
• Welcome clients and visitors, ensuring a professional and seamless front-of-house experience.
• Prepare and collate documentation including client packs, meeting materials, and internal documents.
• Assist with invoicing and administrative processes within Xero.
• Support internal projects and continuous improvement initiatives across the business.
• Support the Property Finance team with post-approval processes, including liaising with clients, lenders, and solicitors; preparing and managing documentation; maintaining accurate records; assist with invoicing and administrative processes within Xero.

Conhecimentos

Organisational skills

Time management

Written and verbal communication

Attention to detail

Proactive mindset

Client-focused approach

Discretion & integrity

Formação académica

Cert III or higher in Business or related discipline

Ferramentas

Microsoft 365

Excel

Outlook

Xero

Descrição da oferta de emprego

Vie Finance & Insurance is seeking a diligent Personal Assistant to support the Franchise Principal and the team in smoothing day-to-day operations across our Tasmanian offices. You will manage diaries, coordinate communications, and prepare documents with discretion and professionalism.

In a fast-paced, client-focused environment, you will anticipate needs, help streamline invoicing in Xero, and coordinate between clients, lenders, and internal teams to keep the business organized and