Executive Assistant to Directors — Travel, Minutes & Projects

Training Alliance Group; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Performance Incentives

Recognition Program

Induction Program

Refer-a-Friend

Employee Assistance Program (EAP)

Salary Sacrifice

Professional Development Days

Ongoing Learning & Development

Cash Out Annual Leave

Annual Leave in Advance

Job summary

Training Alliance Group (TAG) is seeking an experienced administrative professional to provide secretarial support to the Directors in our Western Australia office. The role encompasses diary management, travel coordination, document prep, and meeting minutes, with scope to mentor staff and improve processes.

You will maintain confidentiality, liaise with senior executives, and prioritise urgent tasks while upholding high professional standards in a dynamic team environment.

Qualifications

• Proficiency in Microsoft Office, Word, Excel, PowerPoint and Outlook.
• Excellent admin systems knowledge and office tech proficiency.
• Strong written communication and attention to detail.
• Effective verbal communication and ability to liaise with senior executives.
• Prioritise, organise and meet deadlines with professionalism.
• Ability to work unsupervised.
• Strong client focus and proactive problem solving.
• Can-do attitude, flexible and mature approach.
• Sensitive handling of confidential matters.

Responsibilities

• Provide administrative and secretarial support to the Directors.
• Prioritise reports, papers and correspondence for timely handling.
• Maintain Directors' diary and organise travel.
• Prepare filing, notes and distribution of documentation.
• Advise Directors of matters requiring attention and deadlines.
• Take minutes for Board and executive meetings when required.
• Check agendas and supporting documents.
• Identify follow-up actions arising from notes.
• Assist in maintaining office policy and procedures.
• Train, mentor and supervise other support staff.
• Carry out special projects and process improvements.
• Provide admin support to senior staff.

Skills

Executive support

Diary management

Travel arrangements

MS Office

Written communication

Interpersonal skills

Organisational skills

Time management

Confidentiality

Liaison with executives

Tools

Office technology

Job description

Training Alliance Group (TAG) is seeking an experienced administrative professional to provide secretarial support to the Directors in our Western Australia office. The role encompasses diary management, travel coordination, document prep, and meeting minutes, with scope to mentor staff and improve processes.

You will maintain confidentiality, liaise with senior executives, and prioritise urgent tasks while upholding high professional standards in a dynamic team environment.