Executive Assistant & Secretariat Coordinator

East Metropolitan Health Service; Western Australia; On-site; AUD 60,000 - 75,000; Full time

Job summary

East Metropolitan Health Service in Western Australia is seeking an experienced coordinator to act as a central point of contact for the Executive Director’s office. The role focuses on scheduling, meeting coordination, and delivering efficient secretariat support.

You will also provide administrative and coordination assistance to the Executive Director and their teams, and offer front-desk reception services to visitors and callers as needed.

Responsibilities

• Manages the Executive Director’s calendar, appointments and meetings to ensure commitments and activities are effectively coordinated.
• Provides secretariat support for meetings including scheduling, agenda preparation, minute taking, and action item tracking.
• Provides administrative and coordination support to the Executive Director and their teams.
• Provides reception services including welcoming visitors, managing phone calls, and directing queries to the appropriate area.

Job description

East Metropolitan Health Service in Western Australia is seeking an experienced coordinator to act as a central point of contact for the Executive Director’s office. The role focuses on scheduling, meeting coordination, and delivering efficient secretariat support.

You will also provide administrative and coordination assistance to the Executive Director and their teams, and offer front-desk reception services to visitors and callers as needed.