Executive Assistant to Director - Operations - Shared Clinical Services

NSW Health; Randwick; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Learning and development opportunities

Salary packaging options

Days off entitlement

Discounted gym memberships

Job summary

NSW Health, Prince of Wales Hospital, is seeking an Executive Assistant to the Director of Operations in Shared Clinical Services. The role provides high-level administrative and executive support, coordinating the Director’s diary, meetings, and secretariat functions while preparing complex documents and reports.

The position builds relationships across the organisation, supports decision-making with timely responses, and drives continuous improvement in administrative systems to support

Qualifications

• Experience performing a wide range of administrative tasks at senior level.
• Ability to work independently with demonstrated teamwork.
• Demonstrated initiative and problem solving skills.
• Experience responding to customer enquiries in a complex environment.
• High-level written and verbal communication for concise correspondence/reports.
• Commitment to quality service and continuous improvement.
• Proficiency with MS Office, corporate record systems and payroll/recruitment software.

Responsibilities

• Manage the Director’s diary and workflow and coordinate meetings.
• Provide secretariat support and prepare complex correspondence/reports.
• Maintain corporate records and respond to enquiries promptly.
• Offer advisory input on administrative matters and support service delivery.
• Contribute to process improvements across administrative systems.

Skills

Senior administrative support

Independent work

Teamwork

Problem solving

Customer service

Written and verbal communication

Quality improvement

Tools

Microsoft Office

Corporate records systems

Payroll and recruitment systems

Job description

Executive Assistant to Director - Operations - Shared Clinical Services

Executive Assistant to Director, Operations, Shared Clinical Services, Prince of Wales Hospital

• Financial benefits - Salary packaging options - Up to $9K for living expenses, $2.6K meal & entertainment, Novated Leasing; and Discounted Private Health Insurance.
• Work-life balance - Up to 12 allocated days off each year (for full-time employees) in addition to annual leave.
• Professional growth - Learning and development opportunities, including in-house training with RTO My Health Learning.
• Health & wellbeing - Discounted gym memberships with a Fitness Passport and Employee Assistance Program (EAP) for employees and family members.

The Role

The Executive Assistant to the Director, Operations, Shared Clinical Services at Prince of Wales Hospital provides high-level administrative and executive support, ensuring the effective coordination of daily operations and the delivery of efficient administrative services. The role is responsible for managing the Director’s diary and workflow, coordinating meetings and secretariat functions, preparing complex correspondence and reports, managing corporate records, and responding to enquiries in a timely and professional manner.

The position builds effective working relationships with stakeholders across the organisation, provides advice and support on administrative matters, and contributes to the continuous improvement of administrative systems and processes to support organisational priorities and service delivery.

Where You'll be Working

Prince of Wales Hospital and Community Health Service is a Level 6 Tertiary Referral Hospital with an inpatient bed base of 370. Each year we care for more than 70,000 patients in our Emergency Department and have around 50,000 admissions to the inpatient units. POWH offers an outpatient service and rural outreach service and provides more than 900,000 occasions of non-admitted patient care each year, including innovative virtual models of care. We have transitioned the majority of inpatient units and wards to the Acute Services Building (ASB) including a state of the art Emergency Department and Intensive Care Unit. POWH provides an exceptional staff experience and enhanced patient and family outcomes as a result of the provision of person-centred care.

Randwick Local council is renowned for our world-class beaches and supported by cafes and restaurants to tickle your taste-buds, Randwick’s fascinating coastline and atmosphere will have you in awe the minute you arrive. Offering a mix of historic buildings, impressive beaches and coastal walks coupled with boutique restaurants, transport links and a vibrant nightlife, you’ll never be short of things to do in this progressive community.

Selection Criteria

• Demonstrated ability to perform a wide range of administrative tasks at a senior administrative support level while managing competing work priorities and work flow within allocated resources
• Proven ability to work independently and with demonstrated capacity for effective teamwork
• Demonstrated initiative and the ability to bring a creative approach to problem solving
• Demonstrated experience in responding to a range of customer enquiries and determining the appropriate response in a complex work environment
• High level interpersonal, written and verbal communication skills, including proven ability in preparing and drafting accurate and concise correspondence/reports to support decision making at a senior level within agreed timeframes
• Demonstrated commitment to providing a quality service and quality improvement initiatives in workplace practices and procedures
• Demonstrated experience and proven ability in the use of computer applications to support business needs, including but not limited to Microsoft Office applications; corporate record systems; and payroll and recruitment systems.

Information for Applicants

• An eligibility list may be created for future vacancies
• Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing.
• Applicants will be assessed against the essential requirements and selection criteria contained within the position description
• Recommended applicants will be reviewed for compliance with NSW Health policy directiveOccupational Assessment, Screening and Vaccination against Specific Diseasesfor all positions prior to offer
• We do have an Aboriginal Workforce Team that can also provide support(***************@health.nsw.gov.au)and for additional information please visit ourStepping Up Website

Reasonable Adjustments

NSW Health recognises everyone is unique, and that you may require some adjustments to ensure you have the best opportunity to apply. If we can make some adjustments to the NSW Health recruitment/interview process, then please email***************@health.nsw.gov.auand let us know.

Adjustments may include but are not limited to, physical requirements, interview setups and specific interview availability times where required.

OurCOREValues are Collaboration, Openness, Respect and Empowerment and have been created by employees for employees and help define how we work and to inspire positive interactions in the workplace.

We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplaces are welcoming and safe for all our employees, irrespective of their unique characteristic including age, ethnicity, cultural or spiritual background, gender identity, disability, education and social-economic status. Read about our Diversity, Inclusion and Belonging Strategy for more information.

For role related queries or questions contact Elizabeth Browne on ***************@health.nsw.gov.au