Hybrid Executive Assistant to Director, Publishing

University of Queensland; Hinchinbrook Shire; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

17% super

17.5% leave loading

Hybrid/flexible working

Free parking at Long Pocket

Salary packaging

Study for Staff program

Health and wellbeing programs

Job summary

University of Queensland Press (UQP) is seeking an Executive Assistant to provide high‑level administrative support to the Director and team, ensuring the office runs smoothly and connections are maintained across UQ, the literary sector, government and community.

You will manage committee secretarial tasks, minutes and document workflows, coordinate programs and grants, and oversee financial administration, procurement and events with discretion and professionalism.

Qualifications

• A bachelor’s degree or Advanced Diploma qualification and at least two years relevant work experience; or completion of a Certificate IV and extensive relevant experience; or equivalent.
• Previous administrative, executive support or secretarial experience.
• Excellent interpersonal and written communication skills.
• Excellent organisational and time management skills with a focus on customer service.
• Ability to prioritise competing work demands and meet deadlines with accuracy.
• Advanced stakeholder management and engagement skills.

Responsibilities

• Support the Director in delivering strategic initiatives, projects and programs; align with University policies and objectives.
• Provide high‑level admin and committee support, including secretarial services for the Acquisitions Committee, minute-taking and document management.
• Build and maintain relationships with internal and external stakeholders to facilitate communication and coordinate activities.
• Coordinate programs and administrative processes, including government operating grants, reporting, and awards program administration.
• Oversee business operations including financial administration, procurement, onboarding, events and office systems.

Skills

Executive support

Stakeholder management

Organisational skills

Written communication

Education

Bachelor’s degree / Advanced Diploma

Certificate IV + experience

Tools

MS Office Suite

Secretarial software

Document management

Job description

University of Queensland Press (UQP) is seeking an Executive Assistant to provide high‑level administrative support to the Director and team, ensuring the office runs smoothly and connections are maintained across UQ, the literary sector, government and community.

You will manage committee secretarial tasks, minutes and document workflows, coordinate programs and grants, and oversee financial administration, procurement and events with discretion and professionalism.