Executive Assistant - Uqp

The University of Queensland; Brisbane; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Paid parental leave

Superannuation 17%

Leave loading 17.5%

Flexible and hybrid working options

Health and wellbeing programs

Study for Staff discount

Free parking at Long Pocket

Salary packaging

Job summary

The University of Queensland Press (UQP) is seeking an Executive Assistant to support the Director and team, ensuring the office runs smoothly and connections are built across UQ, government, and the literary sector.

You will bring proven administrative and executive support experience, outstanding organisational skills, and a collaborative mindset to help champion great stories and diverse voices within a creative publishing environment.

Qualifications

• Experience providing executive-level administrative support and minute-taking.
• Strong written and verbal communication skills.
• Excellent organisational and time management abilities.
• Ability to manage multiple priorities with attention to detail.
• Advanced stakeholder management and engagement skills.

Responsibilities

• Support the Director in delivering strategic initiatives and programs.
• Provide high-level administrative and committee support, including secretarial services for committees.
• Coordinate relationships with internal and external stakeholders.
• Oversee administrative processes including grants, reporting, and awards administration.
• Manage business operations, financial administration, procurement, and events logistics.

Skills

Administrative experience

Executive support

Secretarial experience

Interpersonal communication

Organisational skills

Time management

Stakeholder engagement

Education

Bachelor-level qualification (or Advanced Diploma)

Certificate IV + extensive experience

Job description

• Full-time, fixed term position commencing first week of February 2027 up until 4 February 2028
• Full-time equivalent base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5)
• Based at our

About This Opportunity

Join University of Queensland Press (UQP) as an Executive Assistant and play a key role behind the scenes of one of Australia's most respected university publishers. Working closely with the Director and broader team, you will be the go-to person who keeps things moving, creates connections and ensures the office runs seamlessly. From providing trusted executive support to building relationships across UQ and with the wider literary, government and community sectors, this is an opportunity to make a meaningful contribution in a creative and intellectually vibrant environment. Bring your initiative, exceptional organisational skills and collaborative approach, and help UQP continue to champion great stories, fresh ideas and diverse voices.

Key responsibilities will include, but are not limited to:

• Support the Director in delivering strategic initiatives, projects and organisational programs, ensuring alignment with University policies and business objectives.
• Provide high-level administrative and committee support, including secretarial services for the UQP Acquisitions Committee, meeting coordination, minute-taking and document management.
• Build and maintain effective relationships with internal and external stakeholders, facilitating communication, providing advice and supporting the coordination of strategic activities.
• Coordinate key UQP programs and administrative processes, including government operating grants, reporting and the end-to-end administration of the UQP awards program.
• Oversee business and office operations, including financial administration, accounts payable and receivable, procurement, supplier and contractor onboarding, events and office systems.

About You

• A bachelor’s degree or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Previous administrative, executive support or secretarial experience.
• Excellent interpersonal and written communication skills.
• Excellent organisational and time management skills, as well as a commitment to a high level of customer service.
• Ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.
• Advanced stakeholder management and engagement skills.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, free parking at Long Pocket and salary packaging.

Other Information

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to . We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process.