Executive Assistant to Director, Publishing & Strategy

The University of Queensland; Long Pocket; On-site; AUD 85,000 - 95,000; Full time

Job summary

University of Queensland Press (UQP) invites applications for an Executive Assistant to support the Director and team at our Long Pocket location. You will coordinate governance activities, manage secretarial tasks for the Acquisitions Committee, and help maintain smooth office operations in a dynamic publishing environment.

You will bring a bachelor’s degree or Advanced Diploma with relevant experience, strong interpersonal and written communication skills, and proven ability to manage

Qualifications

• Bachelor’s degree or Advanced Diploma with at least two years relevant experience, or equivalent combination.
• Previous administrative or executive support experience.
• Excellent interpersonal and written communication skills.
• Strong organisational and time-management abilities and a customer-service focus.
• Advanced stakeholder management and engagement skills.

Responsibilities

• Support the Director in delivering strategic initiatives, projects and organisational programs, ensuring alignment with University policies and objectives.
• Provide high-level administrative and committee support, including secretarial services for the UQP Acquisitions Committee, meeting coordination, minute-taking and document management.
• Build and maintain effective relationships with internal and external stakeholders, facilitating communication and supporting strategic activities.
• Coordinate key UQP programs and administrative processes, including government operating grants, reporting and end-to-end administration of the UQP awards program.
• Oversee business and office operations, including financial administration, accounts payable/receivable, procurement, onboarding, events and office systems.

Skills

Executive support

Administrative experience

Interpersonal skills

Time management

Organisational skills

Stakeholder management

Prioritisation

Written communication

Education

Bachelor’s degree or Advanced Diploma

Certificate IV and extensive relevant experience

Job description

University of Queensland Press (UQP) invites applications for an Executive Assistant to support the Director and team at our Long Pocket location. You will coordinate governance activities, manage secretarial tasks for the Acquisitions Committee, and help maintain smooth office operations in a dynamic publishing environment.

You will bring a bachelor’s degree or Advanced Diploma with relevant experience, strong interpersonal and written communication skills, and proven ability to manage