Executive Officer - Griffith Sciences

Griffith University; Mount Nathan; Hybrid; AUD 118,000 - 132,000; Full time

Benefits offered by this job

Learning and development opportunities

Hybrid work options

Salary packaging options

Leave entitlements

Internal mobility opportunities

Health, Safety and Wellbeing programs

Job summary

Griffith University is seeking an Executive Support Officer to provide high-level operational and executive support to the Sciences Executive. You will coordinate activities, prepare advice and information for senior staff, and lead complex project work that shapes strategy and policy.

Based at the Gold Coast or Brisbane South (Nathan) campuses, the role requires collaboration across multiple sites, strong governance, and the ability to manage staff workloads while building professional networks

Qualifications

• The occupant will hold relevant tertiary qualifications with at least four years’ relevant work experience.

Responsibilities

• Provide high-level strategic advice and executive support to the Sciences Executive.
• Coordinate agendas, minutes and actions for senior leadership meetings.
• Lead high-level projects and manage cross-university initiatives.
• Develop strategy papers, briefs and policy documents.
• Improve business processes and governance through system enhancements.
• Manage professional and support staff workloads.
• Foster networks with internal and external stakeholders.
• Ensure compliance with legislation and University policies.

Skills

Strategic advice

Executive support

Project management

Policy drafting

Education

Tertiary qualifications

Job description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. As an Executive Support Officer, you’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Job Description

About the opportunity

Under broad direction, the Executive Officer provides high-level operational, professional and executive support to senior staff, including members of Science Executive, and coordinates activities associated with the office and portfolio. The Executive Officer undertakes high-level project work, develops strategy and position papers, researches complex matters, prepares advice and information for a range of audiences, and supports policy drafting, revision and evaluation.

Key Responsibilities

• Provide high-level strategic advice, executive and professional support to senior staff and the Sciences Executive, contributing to strategic and operational planning, financial and resource management, and providing subject matter and policy advice across Element activities.
• Support the effective operation of the Sciences Executive and senior leadership forums, including managing workflows arising from meetings and workshops, preparing agendas and minutes, coordinating administrative actions and maintaining oversight of decisions and outstanding actions.
• Research and analyse complex strategic and operational matters, preparing high-level correspondence, recommendations, reports, briefings, presentations, guidelines, strategy and policy papers, discussion papers and position papers for senior and executive audiences.
• Lead and manage high-level projects and initiatives, coordinating expertise across the University, managing events and deadlines, monitoring resources, and ensuring agreed outcomes are delivered.
• Lead continuous improvement in business processes, systems and governance, including developing and implementing complex systems, procedures and local protocols; reviewing and streamlining policy and procedural content; and identifying business improvement and technology-enabled opportunities.
• Manage and coordinate professional and support staff, including allocating priorities and workloads to ensure timelines are met and required outcomes are delivered.
• Develop and maintain effective professional relationships and networks across the University and with external stakeholders, professional and community organisations, and clients.
• This position may be required to take on other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the work unit. Other duties as directed.
• Lead and promote compliance with relevant legislation and University policies and procedures, including equity and health & safety and exhibit good practice in relation to same.
• Be a leading example of the principles and values embodied in the University’s Code of Conduct, and behave, act and communicate at all times to reflect fairness, ethics and professionalism.

About you

• The occupant will hold relevant tertiary qualifications with at least four years’ relevant work experience, or an equivalent combination of relevant skills, knowledge, experience and / or training.

What we can offer

This is a full time, continuing appointment and can either be based at Gold Coast or Brisbane South (Nathan) campus. As Griffith is a multi-site university, you may be required to work across other locations.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

HEW 8 - Base range - $117,579.27 - $132,273.33 + 17% superannuation. Full package range - $137,567.74 - $154,759.79.

Additional Information

Why join Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives - on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and where we’re from.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith's Modern Slavery Policy.