Executive Assistant to COO – Public Sector

Randstad Australia; Adelaide; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Weekly pay cycles

Consultant support from Randstad

Public sector rates (ASO4)

Job summary

Randstad Adelaide is currently partnering with a prominent government department to secure an experienced, high-performing Executive Assistant to support the Chief Operating Officer (COO). The role is based in Southern Adelaide, SA and is a full-time contract with ASAP start.

You will manage the COO's calendar, coordinate meetings and committees, liaise with internal and external stakeholders, draft correspondence, and handle sensitive information with discretion.

Qualifications

• Proven EA experience supporting C-suite or executive leaders in large public sector or complex organisations.
• Strong minute-taking, board pack preparation and action-item management.
• Clear, polished written and verbal communication with attention to detail.
• Proactive, autonomous, able to prioritise under pressure and solve problems.
• Discretion handling confidential and politically sensitive information.

Responsibilities

• Executive Calendar & Time Management: manage COO schedule, filter priorities and optimise time.
• Meeting & Committee Management: prepare agendas, compile board packs, take minutes, track actions.
• Stakeholder Liaison: act as professional contact between internal leaders, external stakeholders, and COO's office.
• Correspondence & Workflow Monitoring: review, draft and track executive correspondence for quality and urgency.
• Confidential Administration: handle sensitive matters with discretion and sound judgement.

Skills

Executive Assistant Experience

Committee & Secretariat Skills

High-Level Communication

Proactive & Solution-Oriented

Integrity & Tact

Job description

Randstad Adelaide is currently partnering with a prominent government department to secure an experienced, high-performing Executive Assistant to support the Chief Operating Officer (COO). The role is based in Southern Adelaide, SA and is a full-time contract with ASAP start.

You will manage the COO's calendar, coordinate meetings and committees, liaise with internal and external stakeholders, draft correspondence, and handle sensitive information with discretion.