Executive Assistant

Randstad Australia; Adelaide; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Weekly pay cycles

Consultant support from Randstad

Public sector rates (ASO4)

Job summary

Randstad Adelaide is currently partnering with a prominent government department to secure an experienced, high-performing Executive Assistant to support the Chief Operating Officer (COO). The role is based in Southern Adelaide, SA and is a full-time contract with ASAP start.

You will manage the COO's calendar, coordinate meetings and committees, liaise with internal and external stakeholders, draft correspondence, and handle sensitive information with discretion.

Qualifications

• Proven EA experience supporting C-suite or executive leaders in large public sector or complex organisations.
• Strong minute-taking, board pack preparation and action-item management.
• Clear, polished written and verbal communication with attention to detail.
• Proactive, autonomous, able to prioritise under pressure and solve problems.
• Discretion handling confidential and politically sensitive information.

Responsibilities

• Executive Calendar & Time Management: manage COO schedule, filter priorities and optimise time.
• Meeting & Committee Management: prepare agendas, compile board packs, take minutes, track actions.
• Stakeholder Liaison: act as professional contact between internal leaders, external stakeholders, and COO's office.
• Correspondence & Workflow Monitoring: review, draft and track executive correspondence for quality and urgency.
• Confidential Administration: handle sensitive matters with discretion and sound judgement.

Skills

Executive Assistant Experience

Committee & Secretariat Skills

High-Level Communication

Proactive & Solution-Oriented

Integrity & Tact

Job description

About The Opportunity

Randstad Adelaide is currently partnering with a prominent government department to secure an experienced, high-performing Executive Assistant to support the Chief Operating Officer (COO).

About The Opportunity

• Location: Southern Adelaide, SA
• Work Type: Full-time (Contract / Temp)
• Start Date: ASAP Start
• Salary: ASO4
• Agency: Randstad Adelaide

Randstad Adelaide is currently partnering with a prominent government department to secure an experienced, high-performing Executive Assistant to support the Chief Operating Officer (COO).

Key Responsibilities

• Executive Calendar & Time Management: Efficiently manage, filter, and coordinate the COO's schedule to optimise time and prioritise high-value tasks.
• Meeting & Committee Management: Serve as Executive Officer to designated leadership committees—preparing agendas, compiling board packs, taking concise minutes, and tracking action items.
• Stakeholder Liaison: Act as the primary, professional point of contact between internal leaders, external stakeholders, and the COO's office.
• Correspondence & Workflow Monitoring: Review, draft, and track executive correspondence for quality, urgency, and alignment with department standards.
• Confidential Administration: Handle sensitive, high-level operational matters with absolute discretion, sound judgement, and diplomacy.

About You

• Proven EA Experience: Demonstrated success supporting C-suite or Executive-level leaders, ideally within a large public sector agency or complex organisation.
• Committee & Secretariat Skills: Strong track record in minute-taking, board pack compilation, and action item management.
• High-Level Communication: Clear, polished written and verbal communication skills with a strong eye for detail.
• Proactive & Solution-Oriented: Ability to anticipate executive needs, manage competing priorities under pressure, and work autonomously.
• Integrity & Tact: Uncompromising discretion when handling confidential and politically sensitive information.

What's on Offer?

• Immediate Start: Jump straight into a critical government contract.
• Randstad Support: Dedicated consultant support, weekly pay cycles, and access to our Randstad candidate benefits program.
• Competitive Public Sector Rates: Paid at ASO4 equivalent level.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.