Executive Assistant to Chief Executive Officer (1-year contract)

Munich Reinsurance; Sydney; On-site; AUD 110,000 - 150,000; Full time

Job summary

Munich Reinsurance Company of Australasia Limited is seeking an Executive Assistant to the Chief Executive Officer for a 1-year contract. The role provides proactive executive, administrative and operational support to the CEO and Life Leadership Team, coordinating calendars, correspondence, travel and key governance processes.

You will manage complex schedules, prepare reports and presentations, coordinate board and leadership meetings, and handle confidential information with discretion.

Qualifications

• At least 5 years of experience as an Executive Assistant or equivalent.
• Proven experience supporting senior leadership and managing complex calendars.
• Experience coordinating governance, board reporting and key business processes.

Responsibilities

• Proactively manage complex calendars, schedules and priorities for the CEO and Life Leadership team.
• Prepare reports, presentations and meeting materials; coordinate team communications.
• Coordinate board, leadership and team meetings, agendas, minute-taking and action tracking.
• Manage executive administration activities including expense management, leave approvals and records.
• Arrange domestic and international travel, accommodation and itineraries for executives and team members.
• Build relationships with internal and external stakeholders to support communication and outcomes.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Governance coordination

Communication skills

Discretion & confidentiality

Event coordination

Tools

Outlook

Excel

PowerPoint

Databases

Job description

Executive Assistant to Chief Executive Officer (1-year contract)

Munich Reinsurance Company of Australasia Limited (MRA) is an APRA authorised life insurer in Australia.MRA is part of the wider Life Asia Pacific division, with its regional Center based in Singapore. The purpose of the business is to drive sustainable life insurance with our clients for our community.

The Executive Assistant plays a critical role in supporting the CEO and Life Leadership Team through providing proactive executive, administrative and operational support.

Acting as a central coordination point for the leadership team, the role manages executive schedules, communications, travel, meetings and key business processes to ensure the efficient operation of the division.

Your Role

Diary & Executive Support

• Proactively manage complex calendars, schedules and priorities for the CEO and some members of the Life Leadership team, ensuring efficient use of time and effective planning of meetings, events and key annual business activities.
• Provide high-quality executive support, including email and correspondence management, preparation of reports, presentations and meeting materials, and coordination of team communications.

Meeting & Governance Coordination

• Coordinate board, leadership and team meetings, including agenda preparation, minute taking, action tracking and management of meeting logistics.
• Schedule and administer key annual people and business cycles, including performance reviews, remuneration reviews and budget planning activities.

Office & Administrative Management

• Coordinate executive administration activities, including expense management, leave approvals, document management and maintenance of divisional records.
• Manage and maintain content for divisional intranet pages and other internal communication channels, ensuring information is accurate and current.

Travel & Visitor Management

• Arrange and coordinate domestic and international travel, accommodation and itineraries for executives and team members.
• Coordinate visitor programs, client meetings and executive engagements, ensuring a professional and seamless experience.

Stakeholder & Communication Management

• Build effective working relationships across the organization and with Client / Business partner EA to support communication, collaboration and business outcomes.
• Act as a key point of contact for internal and external stakeholders, responding to enquiries and facilitating the timely resolution or escalation of issues.

Leadership & Culture

• Demonstrate behaviours aligned with Munich Re values and culture, maintaining the highest levels of professionalism, integrity and confidentiality.
• Contribute to culture, engagement and change initiatives, providing flexible and proactive support to business priorities.

Your Profile

• At least 5 years’ demonstrated experience as an Executive Assistant.
• Proven experience providing executive support at a senior leadership level, ideally as an Executive Assistant.
• Demonstrated experience managing complex calendars, scheduling requirements and board-related administrative activities.
• Experience working within an international organisation with formal governance and Board reporting requirements.
• Experience supporting senior leaders within the financial services, insurance, reinsurance or professional services sectors.
• Experience coordinating events, travel arrangements and visitor programmes.
• Exceptional organisational, planning and prioritisation skills, with the ability to manage competing demands and work independently.
• Proactive and solutions-focused approach, exercising sound judgement, initiative and discretion.
• Strong stakeholder management skills with the ability to build effective relationships across all levels of the organisation.
• Excellent written and verbal communication skills, with the ability to influence and coordinate outcomes.
• Advanced proficiency in Outlook, Excel and PowerPoint, and experience using databases and other business systems.
• Demonstrated ability to handle confidential and sensitive information with professionalism, discretion and sound judgement.