Executive Assistant

Andrew Keayes - Greater Sydney Area | Professional Profile; Brisbane; On-site; AUD 85,000 - 110,000; Full time

Job summary

Unknown company is seeking an experienced Executive Secretary to provide top-tier support to the Chief Risk Officer in a fast-paced, highly professional environment. This role suits someone who thrives at executive level, values discretion, and can anticipate needs before asked.

You will operate at C-suite level as an Executive Assistant/Senior Personal Assistant with strong organisational, communication and confidentiality skills.

Qualifications

• Significant experience supporting a C-suite executive in a regulated industry.
• Exceptional organisational and time-management skills.
• Outstanding written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and anticipates needs.

Responsibilities

• Manage complex executive diary, meetings and commitments.
• Coordinate internal/external meetings, briefings and papers.
• Prepare agendas, minutes and follow-up actions for key meetings.
• Handle CRO correspondence and workflow with discretion.
• Support Board and senior leadership preparation and logistics.
• Coordinate domestic travel and related logistics.
• Liaise with senior executives, regulators, clients and stakeholders.
• Track actions, deadlines and deliverables across the CRO office.
• Support strategic projects and executive communications.

Skills

Executive support

C-suite experience

Diary management

Stakeholder management

Discretion & confidentiality

Microsoft Office

Tools

Outlook

Word

PowerPoint

Job description

We are seeking an experienced and highly capable Executive Secretary to provide exceptional support to our Chief Risk Officer (CRO) in a fast-paced, highly professional environment, within this ASX listed Financial Services Group. This is a pivotal role for someone who enjoys working at executive level, understands the importance of discretion and confidentiality, and can anticipate what is needed before being asked.

You will be an accomplished Executive Assistant, Executive Secretary or Senior Personal Assistant who is comfortable operating at C-suite level.

Responsibilities

• Managing a complex and highly dynamic executive diary, including competing priorities, meetings and commitments
• Coordinating internal and external meetings, presentations and executive briefings
• Preparing agendas, papers, minutes and follow-up actions for key meetings and committees
• Coordinating the CRO's correspondence, communications and workflow
• Assisting with preparation for Board, Executive Committee and senior leadership meetings
• Managing sensitive and confidential information with the highest level of discretion
• Coordinating domestic travel and associated logistics
• Liaising with senior executives, Board members, regulators, clients and other key stakeholders
• Tracking key actions, deadlines and deliverables across the CRO's office
• Supporting projects, presentations and other strategic initiatives as required
• Acting as a trusted and professional point of contact for the CRO's office

Requirements

• Significant experience supporting a C-suite executive, ideally within financial services, insurance, banking or another highly regulated environment
• Exceptional organisational and time-management skills
• Outstanding written and verbal communication skills
• Strong attention to detail and the ability to manage multiple priorities
• Sound judgement and the confidence to work with highly confidential information
• The ability to anticipate needs, solve problems and operate proactively
• Strong stakeholder management skills and executive presence
• Advanced Microsoft Office skills, particularly Outlook, Word and PowerPoint
• A calm, polished and professional approach, particularly when working under pressure