Executive Assistant to Chief Executive Officer

PrioriAnalytica; South Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading operational analytics start-up in South Australia is seeking an experienced Executive Assistant to support the CEO in a newly created role. You will manage high-level administration, including complex travel logistics and diary management. An ideal candidate will have proven experience supporting executives, exceptional organisational skills, and expertise in Microsoft Office. This role comes with a unique opportunity to contribute to significant operational improvements within the organisation.

Qualifications

• Proven experience supporting C-suite executives in a corporate environment.
• Ability to build trusted relationships with CEO and leadership team.
• Exceptional attention to detail and organisational skills.

Responsibilities

• Manage complex diaries and travel arrangements.
• Prepare reports, presentations, and correspondence.
• Coordinate agendas, minutes, and follow-up actions for meetings.

Skills

Excellent communication skills

Strong organisational abilities

Proficient in Microsoft Office

Skilled in preparing reports and presentations

Defence Clearance (or ability to obtain)

Tools

Microsoft Office

Teams

SharePoint

Job description

Executive Assistant to Chief Executive Officer

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PrioriAnalytica is a start‑up organisation providing cutting‑edge Operational Analytics solutions for the Defence, Resources, Energy, and Logistics sectors. Using Machine Learning (ML) and eXplainable AI (XAI), their technology predicts equipment failures up to six weeks in advance, allowing proactive maintenance and minimising downtime.

PrioriAnalytica is excited to appoint an Executive Assistant to the CEO in this newly created role. Within this key role, you’ll provide high‑level support and day‑to‑day administration, managing travel logistics, streamlining processes, and anticipating needs before they arise. You’ll step up in the CEO’s absence, ensuring everything administrative runs seamlessly whilst he participates in national and international events.

Responsibilities

• Manage complex diaries, meetings, and travel arrangements (domestic and international)
• Prepare and refine reports, presentations, board papers, and correspondence
• Coordinate agendas, papers, minutes, and follow‑up actions for meetings
• Liaise with internal stakeholders, Executive Leadership Team members, Board members, clients, and external partners
• Act as a trusted gatekeeper, handling confidential information with discretion
• Support strategic initiatives and processes to improve efficiency across the organisation
• Plan and manage logistics for meetings, events, and business functions

Skills

To thrive in this role, you’ll bring proven experience supporting C‑suite executives in a dynamic corporate environment, along with the ability to build strong, trusted relationships with the CEO and leadership team. You’ll have a natural talent for anticipating needs, solving problems before they arise, and handling challenges with confidence and discretion. Your exceptional attention to detail, proactive approach, and outstanding organisational skills will enable you to deliver seamless support in a fast‑paced, ever‑evolving environment.

• Excellent communication skills, with confidence liaising across all levels of the organisation
• Strong organisational abilities in calendar management, meeting coordination, and travel arrangements
• Proficient in Microsoft Office and collaboration tools such as Teams and SharePoint
• Skilled in preparing reports, presentations, correspondence, and coordinating events
• Defence Clearance (or ability to obtain) desirable

Apply

If you’re an experienced Executive Assistant ready to make a high‑impact contribution and provide valuable support to the CEO, click APPLY. You will then be redirected to Seek, where you can complete your application.

For more information, please reach out to Joanne Blackman on 0435 890 145 or Arielle Jennings on 0435 481 556.