Executive Assistant to Chief Clinical Officer

rsllc; North Sydney; On-site; AUD 80,000 - 115,000; Full time

Benefits offered by this job

Salary packaging

Maxxia Rewards discounts

Fitness Passport

Annual leave loading

Job summary

RSL LifeCare in North Sydney is seeking an experienced Executive Assistant to provide high-level support to the Chief Clinical Officer. This role is fast-paced and varied, ideal for someone highly organised who can manage competing priorities with professionalism and discretion.

Key responsibilities include calendar management, board papers, minute-taking, travel arrangements, and confidential document handling.

Qualifications

• Experience in a senior administrative or Executive Assistant role.
• Advanced Microsoft Office skills.
• Outstanding organisation and time management.
• Strong written and verbal communication skills.
• A high level of discretion with confidential information.
• Ability to work independently and manage multiple priorities.
• Excellent stakeholder engagement and relationship-building.

Responsibilities

• Manage calendars, meetings and correspondence.
• Prepare reports, presentations and confidential documents.
• Coordinate Board and Executive meeting papers.
• Take minutes and support workshops, meetings and events.
• Arrange travel and accommodation.
• Maintain records and databases.
• Conduct research and prepare submissions.
• Provide project and administrative support as required.

Skills

Executive support

Calendar management

MS Office Suite

Written communication

Discretion

Stakeholder relations

Tools

Microsoft Office

Job description

At RSL LifeCare , we support veterans and seniors to live their best lives. For more than 100 years, we've been delivering care, support and services that make a real difference in the lives of our residents, clients and their families.

As a values-driven organisation, we're committed to creating proud communities living their best lives . When you join RSL LifeCare, you'll become part of a team that genuinely cares and where your contribution is valued.

We are looking for an experienced and proactive Executive Assistant to provide high-level support to the Chief Clinical Officer. This is a fast-paced and varied role, ideal for someone who is highly organised, enjoys building strong relationships, and can confidently manage competing priorities with professionalism and discretion.

Key Responsibilities:

• Manage calendars, meetings and correspondence
• Prepare reports, presentations and confidential documents
• Coordinate Board and Executive meeting papers
• Take minutes and support workshops, meetings and events
• Arrange travel and accommodation
• Maintain records and databases
• Conduct research and prepare submissions
• Provide project and administrative support as required

You’ll bring:

• Experience in a senior administrative or Executive Assistant role
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
• Outstanding organisation and time management skills
• Strong written and verbal communication skills
• A high level of discretion when handling confidential information
• The ability to work independently and manage multiple priorities
• Excellent stakeholder engagement and relationship-building skills

Why Join RSL LifeCare?

• Salary packaging benefits of up to $15,900 per year
• Access to Maxxia Rewards discounts
• Fitness Passport membership
• 17.5% annual leave loading
• The opportunity to do meaningful work with an organisation that has a lasting impact on the community

Our Commitment to Diversity

Our values guide everything we do: Do the Right Thing, Aim Higher, Care from the Heart, and Act as One Team.

We welcome applications from people of all backgrounds and experiences, particularly veterans, current and former ADF personnel, their families, and Aboriginal and Torres Strait Islander peoples.

We are committed to creating a workplace where everyone feels safe, respected, valued and heard.

Please note: Successful candidates will be required to complete relevant Police and/or NDIS Worker Screening Checks prior to commencement.

Location

North Sydney