Executive Assistant to Chief Clinical Officer

RSL LifeCare Limited; North Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Maxxia Rewards

Fitness Passport

Annual leave loading

Meaningful work

Job summary

RSL LifeCare is seeking an experienced Executive Assistant to provide high-level support to the Chief Clinical Officer in North Sydney. The role is fast-paced, requiring excellent organization, discretion, and the ability to manage multiple priorities while building strong relationships.

You will handle calendars, prepare confidential documents, coordinate Board papers, take minutes, arrange travel, and support projects and events with a proactive approach.

Qualifications

• Experience in a senior administrative or Executive Assistant role.
• Advanced Microsoft Office skills: Word, Excel, PowerPoint and Outlook.
• Outstanding organisation and time management.
• Strong written and verbal communication.
• Discretion when handling confidential information.
• Ability to work independently and manage multiple priorities.
• Excellent stakeholder engagement and relationship-building skills.

Responsibilities

• Manage calendars, meetings and correspondence.
• Prepare reports, presentations and confidential documents.
• Coordinate Board and Executive meeting papers.
• Take minutes and support workshops, meetings and events.
• Arrange travel and accommodation.
• Maintain records and databases.
• Conduct research and prepare submissions.
• Provide project and administrative support as required.

Skills

Executive support

MS Office expert

Time management

Communication skills

Discretion

Independent work

Stakeholder engagement

Tools

Word

Excel

PowerPoint

Outlook

Job description

At RSL LifeCare, we support veterans and seniors to live their best lives. For more than 100 years, we've been delivering care, support and services that make a real difference in the lives of our residents, clients and their families. As a values-driven organisation, we're committed to creating proud communities living their best lives. When you join RSL LifeCare, you'll become part of a team that genuinely cares and where your contribution is valued. We are looking for an experienced and proactive Executive Assistant to provide high-level support to the Chief Clinical Officer. This is a fast-paced and varied role, ideal for someone who is highly organised, enjoys building strong relationships, and can confidently manage competing priorities with professionalism and discretion.

Key Responsibilities:

• Manage calendars, meetings and correspondence
• Prepare reports, presentations and confidential documents
• Coordinate Board and Executive meeting papers
• Take minutes and support workshops, meetings and events
• Arrange travel and accommodation
• Maintain records and databases
• Conduct research and prepare submissions
• Provide project and administrative support as required

You’ll bring:

• Experience in a senior administrative or Executive Assistant role
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
• Outstanding organisation and time management skills
• Strong written and verbal communication skills
• A high level of discretion when handling confidential information
• The ability to work independently and manage multiple priorities
• Excellent stakeholder engagement and relationship-building skills

Why Join RSL LifeCare?

• Salary packaging benefits of up to $15,900 per year
• Access to Maxxia Rewards discounts
• Fitness Passport membership
• 17.5% annual leave loading
• The opportunity to do meaningful work with an organisation that has a lasting impact on the community

Our Commitment to Diversity

Our values guide everything we do: Do the Right Thing, Aim Higher, Care from the Heart, and Act as One Team.

We welcome applications from people of all backgrounds and experiences, particularly veterans, current and former ADF personnel, their families, and Aboriginal and Torres Strait Islander peoples. We are committed to creating a workplace where everyone feels safe, respected, valued and heard.

Please note: Successful candidates will be required to complete relevant Police and/or NDIS Worker Screening Checks prior to commencement.

Location

North Sydney RSL LifeCare is a leader in senior living, providing high quality retirement villages, aged care homes (nursing homes) and personal home care throughout NSW and the ACT. Proudly serving Australia for over 100 years, RSL LifeCare is a successful and growing not-for profit organisation which began as a haven for war veterans and today is open to all Australians.