Executive Assistant to CFO 1:1

Mars Recruitment; Sydney; Hybrid; AUD 120,000 - 170,000; Full time

Benefits offered by this job

Work-from-home flexibility

Excellent employee benefits

Collaborative culture

Strong staff retention

Job summary

Mars Recruitment is partnering with a prestigious banking organisation to recruit an Executive Assistant for the CFO. This role focuses on high-level diary management, board papers and confidential reporting within a fast-paced finance setting.

You will liaise with senior stakeholders, coordinate domestic and international travel, prepare briefing materials and drive efficiency across Finance, Treasury and leadership teams. Flexible work options apply.

Qualifications

• Demonstrated experience as an Executive Assistant supporting a CFO, C-suite executive or senior leadership team.
• Previous experience within banking, financial services or a large professional services organisation is highly desirable.
• Exceptional diary and inbox management skills, with the ability to anticipate needs and manage competing priorities.
• Experience using Diligent for board portal management, board papers and meeting documentation is highly regarded.
• Strong written and verbal communication skills, with the confidence to engage with senior stakeholders.
• Excellent attention to detail, particularly when preparing confidential reports, presentations and board documentation.
• Proficiency in Microsoft Office, particularly PowerPoint, Word and Excel.
• The ability to remain calm under pressure, adapt to changing priorities and work effectively in a fast-paced environment.
• A proactive, solutions-focused approach, with the confidence to manage upwards and push back when necessary.
• A collaborative and approachable personality, with a genuine willingness to support the wider team.
• The ability to quickly learn business terminology, understand key priorities and build strong internal networks.
• A high level of discretion and professionalism when handling confidential financial and business information.

Responsibilities

• Provide high-level executive support to the CFO, proactively managing a complex diary, inbox and competing priorities.
• Coordinate internal and external meetings, including preparing agendas, presentations and briefing materials.
• Manage domestic and international travel arrangements, including flights, accommodation and ground transport.
• Prepare and process expense claims, monitor relevant financial metrics and assist with budget-related administration.
• Prepare, format and proofread presentations, reports, proposals and confidential documents to a high standard.
• Coordinate board and committee meetings, including preparing board papers, meeting packs and supporting documentation.
• Utilise Diligent to upload, collate and distribute board papers, agendas and meeting materials, ensuring accuracy and confidentiality.
• Attend meetings, take accurate minutes, document decisions and follow up on actions with relevant stakeholders.
• Track and coordinate follow-up actions, ensuring key deadlines and deliverables are met.
• Assist with presentations and reporting across Finance, Treasury and other relevant business functions.
• Coordinate team events, meetings and wider departmental activities.
• Build strong relationships with internal and external stakeholders, acting as a trusted point of contact for the CFO.
• Provide ad hoc administrative and project support to the CFO and wider leadership team as required.

Skills

Executive support

Diary management

Stakeholder mgmt

Travel coordination

Board papers

Diligent portal

Presentations

Microsoft Office

Tools

Diligent

MS Office

Job description

An exciting opportunity to support a Chief Financial Officer within a highly regarded banking organisation, offering an exceptional company culture, collaborative team and excellent benefits.

We’re seeking an experienced Executive Assistant who combines exceptional organisational skills with a warm, down-to-earth and professional approach. Our client is known for its outstanding company culture, welcoming environment and impressive staff retention, making this an excellent opportunity to join a business that genuinely values and rewards its people.

In this role, you will provide high-level executive support to the CFO within a dynamic banking environment, while also assisting the wider Finance, Treasury and leadership teams as required. This is a varied and fast-paced position suited to an EA who enjoys being a trusted partner to senior leadership, managing competing priorities and ensuring the smooth running of day-to-day operations.

You’ll be joining a fun, intelligent and collaborative team, working alongside approachable and flexible stakeholders who value initiative, teamwork and strong relationships. The ideal candidate will be proactive, adaptable and confident in hitting the ground running, with the ability to anticipate needs, manage upwards and build strong relationships across the business.

Ideally, you will have experience supporting C-suite executives within banking, financial services or a large professional services organisation. Experience using Diligent for board and committee documentation would be highly regarded.

Key Responsibilities

• Provide high-level executive support to the CFO, proactively managing a complex diary, inbox and competing priorities.

• Coordinate internal and external meetings, including preparing agendas, presentations and briefing materials.

• Manage domestic and international travel arrangements, including flights, accommodation and ground transport.

• Prepare and process expense claims, monitor relevant financial metrics and assist with budget-related administration.

• Prepare, format and proofread presentations, reports, proposals and confidential documents to a high standard.

• Coordinate board and committee meetings, including preparing board papers, meeting packs and supporting documentation.

• Utilise Diligent to upload, collate and distribute board papers, agendas and meeting materials, ensuring accuracy and confidentiality.

• Attend meetings, take accurate minutes, document decisions and follow up on actions with relevant stakeholders.

• Track and coordinate follow-up actions, ensuring key deadlines and deliverables are met.

• Assist with presentations and reporting across Finance, Treasury and other relevant business functions.

• Coordinate team events, meetings and wider departmental activities.

• Build strong relationships with internal and external stakeholders, acting as a trusted point of contact for the CFO.

• Provide ad hoc administrative and project support to the CFO and wider leadership team as required.

Key Requirements

• Demonstrated experience as an Executive Assistant supporting a CFO, C-suite executive or senior leadership team.

• Previous experience within banking, financial services or a large professional services organisation is highly desirable.

• Exceptional diary and inbox management skills, with the ability to anticipate needs and manage competing priorities.

• Experience using Diligent for board portal management, board papers and meeting documentation is highly regarded.

• Strong written and verbal communication skills, with the confidence to engage with senior stakeholders.

• Excellent attention to detail, particularly when preparing confidential reports, presentations and board documentation.

• Proficiency in Microsoft Office, particularly PowerPoint, Word and Excel.

• The ability to remain calm under pressure, adapt to changing priorities and work effectively in a fast-paced environment.

• A proactive, solutions-focused approach, with the confidence to manage upwards and push back when necessary.

• A collaborative and approachable personality, with a genuine willingness to support the wider team.

• The ability to quickly learn business terminology, understand key priorities and build strong internal networks.

• A high level of discretion and professionalism when handling confidential financial and business information.

What's on Offer?

• The opportunity to support a senior executive within a well-established banking organisation.

• An exceptional company culture with a collaborative and supportive team.

• Approachable leadership and a business that genuinely values its employees.

• Excellent employee benefits and work-from-home flexibility.

• A stable environment with a strong track record of staff retention.

If you’re an experienced Executive Assistant looking for your next opportunity and would love to support a CFO within a business that recognises and rewards its people, we’d love to hear from you.