Executive Assistant to CEO, GC & Board | Global Governance

ALS; Brisbane; On-site; AUD 100,000 - 165,000; Full time

Job summary

ALS is seeking an Executive Assistant to the General Counsel & Company Secretary and the ALS Board in Brisbane. You will provide confidential executive support, coordinate Board activities, and oversee office operations across a global, ASX-listed organisation.

You will manage complex diaries, travel, board papers, and administrative records, while supporting the CEO and CFO during Australia visits. Experience with Diligent Boards and modern productivity tools is highly valued.

Qualifications

• Demonstrated experience supporting executives at senior level and with board interaction.
• Experience in ASX-listed or multinational corporate environments preferred.
• Excellent organisation, prioritisation and attention to detail.
• Ability to manage competing deadlines and stakeholders across time zones.

Responsibilities

• Manage diaries, meetings, travel and itineraries for the General Counsel & Company Secretary.
• Maintain Board and Committee calendars and coordinate meeting schedules.
• Coordinate Board and Committee papers, agendas, run sheets and minute templates.
• Administer and publish Board materials through Diligent Boards.
• Coordinate domestic and international travel for Directors and executive team.
• Provide executive support to CEO and CFO when in Australia.

Skills

Executive support at highest level

Board coordination

Discretion

Time-zone coordination

Tools

Diligent Boards

Microsoft Copilot

Xakia

Microsoft 365 (PowerPoint/Outlook/Word/Teams)

Job description

ALS is seeking an Executive Assistant to the General Counsel & Company Secretary and the ALS Board in Brisbane. You will provide confidential executive support, coordinate Board activities, and oversee office operations across a global, ASX-listed organisation.

You will manage complex diaries, travel, board papers, and administrative records, while supporting the CEO and CFO during Australia visits. Experience with Diligent Boards and modern productivity tools is highly valued.