Executive Office Lead – Chairman & CEO

Australian Securities Exchange; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Australian Securities Exchange in Sydney seeks a CEO Administration and Chairman Assistant to enable the Chairman and CEO Office's effective operation, providing trusted executive, administrative and governance support, coordinating senior leadership priorities and delivering high-quality Board and ELT activities. The role ensures governance processes are managed professionally and confidentially.

You will partner with the Chief of Staff and Company Secretariat to coordinate governance

Qualifications

• Significant experience providing executive support to a Board Chair, C-suite executive or comparable senior leader in a complex corporate environment.
• Demonstrated experience coordinating Board and executive governance processes, including meeting papers, approval cycles, registers, deadlines and secure document management.
• Advanced capability in complex diary, travel, expense and stakeholder coordination, with the ability to manage competing priorities and sensitive matters.
• Demonstrated event and project coordination experience, including venue and supplier management, budgets, communications, logistics and on-the-day delivery.
• Advanced proficiency in Microsoft Office and collaboration tools, including Word, PowerPoint, Outlook, Teams and SharePoint.
• High standard of written communication, judgement and confidentiality, with proven ability to prepare executive-level correspondence and briefings.

Responsibilities

• Provide comprehensive executive support to the Chairman, including complex business and personal diary management, correspondence, meeting preparation, travel, expenses, stakeholder engagements and Board recruitment administration.
• Partner with the Executive Assistant to the Managing Director and CEO to support the smooth operation of the CEO Office, including Chief of Staff administration, governance registers, calendars, briefings, records, expenses, invoices, travel and EA to Managing Director and CEO coverage during periods of leave or absence.
• Lead end-to-end administration of Executive Leadership Team meetings, including agendas, attendance and delegates, paper submissions, room and technology logistics, catering, presenter coordination, action records and SharePoint filing.
• Coordinate the CEO Office Board paper approval cycle with the Chief of Staff and Company Secretariat maintaining registers, tracking approvals and deadlines, archiving final papers and preparing Board packs where required.
• Plan and deliver Board dinners, Chairman-hosted functions, Senior Leadership Team Forums, People Leader Forums, quarterly social functions and ASX Live hospitality, including venues, contracts, budgets, invitations, suppliers, collateral, technology, speakers and event-day delivery.
• Maintain trusted relationships across the Board, executive leadership team, regulators, investors, government representatives, employees and external providers, while protecting confidentiality and continuously improving CEO Office administration and governance practices.

Skills

Executive support

Diary management

Board governance

Event management

Budget management

Microsoft Office

Stakeholder coordination

Confidentiality

Travel coordination

Written communication

Tools

Microsoft Word

PowerPoint

Outlook

Teams

SharePoint

Job description

Australian Securities Exchange in Sydney seeks a CEO Administration and Chairman Assistant to enable the Chairman and CEO Office's effective operation, providing trusted executive, administrative and governance support, coordinating senior leadership priorities and delivering high-quality Board and ELT activities. The role ensures governance processes are managed professionally and confidentially.

You will partner with the Chief of Staff and Company Secretariat to coordinate governance