Senior EA to General Counsel & Board

ALS Limited; Brisbane; On-site; AUD 95,000 - 130,000; Full time

Job summary

ALS Limited is seeking an Executive Assistant to the General Counsel & Company Secretary and the ALS Board. The role provides trusted, confidential support across executive administration, Board coordination and office management.

You will also support the CEO and CFO when they are in Australia, supervise the reception function via a direct report, and help ensure the corporate office runs efficiently across time zones and travel domestically and internationally for Board meetings.

Qualifications

• Demonstrated experience supporting executives at the highest level and with a Board.
• Experience in ASX-listed, multinational or similarly complex corporate environments preferred.
• Exceptional organisation, prioritisation and attention to detail.
• Ability to manage competing deadlines and stakeholders across time zones.
• Absolute discretion with confidential information.
• Proactive and responsive with initiative to anticipate needs.

Responsibilities

• Manage complex diaries, meetings, travel and itineraries for the GC & Company Secretary.
• Maintain Board and Committee calendars; coordinate papers, agendas and run sheets.
• Administer and publish materials through Diligent Boards; manage meeting logistics and travel for Directors.
• Provide executive support to the CEO and CFO in Australia.
• Process expenses and invoices; maintain administrative records.
• Oversee reception, facilities, suppliers, and the corporate office budget.

Skills

Executive support

Board coordination

Discretion

Multinational experience

MS Office

PowerPoint

Travel coordination

Diligent Boards

Xakia

Tools

Diligent Boards

Microsoft Copilot

Xakia

PowerPoint

Outlook

Word

Teams

Job description

ALS Limited is seeking an Executive Assistant to the General Counsel & Company Secretary and the ALS Board. The role provides trusted, confidential support across executive administration, Board coordination and office management.

You will also support the CEO and CFO when they are in Australia, supervise the reception function via a direct report, and help ensure the corporate office runs efficiently across time zones and travel domestically and internationally for Board meetings.