Executive Assistant to CEO | Flexible Hours & Global Impact

Tetra Tech; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Tetra Tech Coffey is seeking an experienced Executive Assistant to provide proactive, confidential support to our CEO in a fast-paced, global environment. This office-based role offers flexible hours with part-time or full-time arrangements, requiring strong organisational skills and decisive judgement to keep executive priorities on track.

You'll manage complex calendars, coordinate approvals, arrange travel, prepare briefing materials, and support leadership in communications and reporting

Qualifications

• Demonstrated experience supporting a CEO, Managing Director or senior executive in a complex business environment.
• Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines.
• Proactive, solutions-focused approach with the confidence to work independently.

Responsibilities

• Manage the CEO's calendar, meetings, correspondence and inbox, ensuring priorities and commitments are effectively managed.
• Coordinate executive approvals and related administrative processes.
• Arrange travel and itineraries for the CEO and senior executives.
• Prepare briefing materials and presentations for leadership forums.
• Support leadership communications and monthly business reporting.

Skills

Calendar management

Executive support

Communication

Microsoft Office

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Tetra Tech Coffey is seeking an experienced Executive Assistant to provide proactive, confidential support to our CEO in a fast-paced, global environment. This office-based role offers flexible hours with part-time or full-time arrangements, requiring strong organisational skills and decisive judgement to keep executive priorities on track.

You'll manage complex calendars, coordinate approvals, arrange travel, prepare briefing materials, and support leadership in communications and reporting