Executive Assistant to CEO | Flexible Hours & Global Impact

Tetra Tech, Inc.; Melbourne; On-site; AUD 70,000 - 100,000; Part time

Job summary

Tetra Tech Coffey is seeking an experienced Executive Assistant to provide professional, proactive and confidential support to our CEO. This office-based role offers flexible hours with part-time and full-time arrangements considered, and a chance to work at the center of a global leadership team.

You will manage the CEO's calendar, coordinate approvals, track key actions and prepare materials for executive decision-making.

Qualifications

• Experience supporting a CEO or senior executive in a professional services or corporate environment.
• Strong organisational and time management skills with the ability to manage multiple priorities.

Responsibilities

• Manage the CEO's calendar, meetings, correspondence and inbox; ensure priorities are tracked.
• Coordinate executive approvals and sign-offs, follow up on information and ensure timely completion.
• Proactively monitor outstanding actions and liaise with senior leaders to progress priorities.
• Coordinate signatures and corporate documentation; manage related admin processes.
• Arrange travel and itineraries for the CEO and senior executives as required.
• Prepare agendas, take minutes and track actions for leadership meetings.
• Support monthly business reports and prepare briefing materials for leadership forums.
• Develop presentations and meeting documentation for executive use.
• Coordinate leadership workshops and strategic planning sessions, in person and virtual.
• Maintain organisational charts and assist across senior management.

Skills

Executive support experience

Time management

Communication

Discretion

Attention to detail

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Tetra Tech Coffey is seeking an experienced Executive Assistant to provide professional, proactive and confidential support to our CEO. This office-based role offers flexible hours with part-time and full-time arrangements considered, and a chance to work at the center of a global leadership team.

You will manage the CEO's calendar, coordinate approvals, track key actions and prepare materials for executive decision-making.