Executive Assistant to Board & GC - Hybrid

Mercy Hospitals Victoria; Richmond Shire; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Mercy Health in North Richmond (Australia) is seeking an experienced Executive Assistant to support the Company Secretary and General Counsel, ensuring the smooth operation of governance, legal and executive office functions.

Focus areas include board coordination, agenda preparation, minutes, confidentiality and coordination of governance events. Hybrid working is available, and the role involves supporting senior executives and board committees.

Qualifications

• Experience in an Executive Assistant, Board Secretariat, Company Secretariat or Governance Administration role.
• Experience supporting senior executives, Boards or Board Committees.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.
• Proven experience preparing agendas, Board papers, minutes and executive documentation.
• Demonstrated experience managing highly confidential information.

Responsibilities

• Provide high-level executive, governance and administrative support to the General Counsel, and the Company Secretary, Board of Directors and selected Board Committees.
• Coordinate Board and Committee meetings, including agendas, papers, minutes, action tracking and governance system administration.
• Assist in preparing legal documentation, reports and presentations while maintaining confidentiality.
• Coordinate Board, governance and executive events, including Board dinners, annual functions, off-site meetings and stakeholder events.

Skills

Executive Assistant

Board Secretariat

Governance Admin

Senior Executive Support

Microsoft Office

Agenda & Minutes

Tools

Microsoft Office Suite

Job description

Mercy Health in North Richmond (Australia) is seeking an experienced Executive Assistant to support the Company Secretary and General Counsel, ensuring the smooth operation of governance, legal and executive office functions.

Focus areas include board coordination, agenda preparation, minutes, confidentiality and coordination of governance events. Hybrid working is available, and the role involves supporting senior executives and board committees.