Executive Assistant to CEO & Board – Performing Arts

Queensland Symphony Orchestra; City of Brisbane; Vor Ort; AUD 80.000 - 100.000; Vollzeit

Zusammenfassung

Queensland Symphony Orchestra (QSO) is seeking an Executive Assistant to support the CEO and Senior Leadership Team. The role involves managing diaries, coordinating meetings, preparing board papers, and handling VIP and government funder engagements.

You will work with a small, dedicated team to ensure smooth operations and effective stakeholder relations across Queensland. You will maintain records, coordinate travel, assist with events, and implement process improvements to enhance

Aufgaben

• Provide high-level executive support and a first point of contact to the CEO’s office, including diary and call management.
• Organise meetings with internal and external stakeholders and resolve conflicting demands on the CEO’s time.
• Prepare monthly Board papers, take minutes, and coordinate action items with the CEO and CFO/Company Secretary.
• Coordinate travel and accommodation arrangements for domestic and overseas trips.
• Attend concerts and VIP functions and assist with front of house greeting and ticket distribution for stakeholders.
• Improve administrative systems and office processes for efficiency and consistency.
• Collaborate with QSO’s Social Committee to organise employee acknowledgements and social events.

Kenntnisse

Organisation

Stakeholder management

Diary management

Communication

Jobbeschreibung

Queensland Symphony Orchestra (QSO) is seeking an Executive Assistant to support the CEO and Senior Leadership Team. The role involves managing diaries, coordinating meetings, preparing board papers, and handling VIP and government funder engagements.

You will work with a small, dedicated team to ensure smooth operations and effective stakeholder relations across Queensland. You will maintain records, coordinate travel, assist with events, and implement process improvements to enhance