Senior Executive Assistant to COO - Strategic Operations

University of Queensland; Australia; On-site; AUD 95,000 - 125,000; Full time

Job summary

The University of Queensland invites applications for a Senior Executive Assistant to provide high-level executive support to the Chief Operating Officer (COO) and Deputy COO. This full-time role demands exceptional discretion, with responsibilities spanning diary and travel management, stakeholder engagement, and governance support.

You will prepare briefing materials, manage complex scheduling, and coordinate committees and events across the portfolio, ensuring timely and accurate

Qualifications

• Experience providing executive assistance at senior level with complex diary and email management.
• Excellent interpersonal, written and verbal communication across diverse stakeholders.
• Ability to handle confidential matters with discretion and sound judgement.
• Proven organisational skills with the ability to prioritise competing demands and meet deadlines.

Responsibilities

• Provide high-level executive support to the COO and Deputy COO, including complex diary, travel and meeting coordination.
• Manage day-to-day operations of the office and support portfolio priorities through administration and project coordination.
• Prepare briefings, correspondence and executive documents informed by research and analysis as required.
• Act as a trusted, service-focused contact for the office, responding to enquiries promptly and professionally.
• Coordinate committees, meetings, events and engagement activities across the portfolio.
• Support governance, policy compliance and financial administration activities on behalf of the office.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

Governance

Communication

Education

Bachelor's degree

Tools

MS Office

Outlook

Job description

The University of Queensland invites applications for a Senior Executive Assistant to provide high-level executive support to the Chief Operating Officer (COO) and Deputy COO. This full-time role demands exceptional discretion, with responsibilities spanning diary and travel management, stakeholder engagement, and governance support.

You will prepare briefing materials, manage complex scheduling, and coordinate committees and events across the portfolio, ensuring timely and accurate