Executive Assistant to CEO & Board - Events & Office Lead

ChildFund S4D; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

ChildFund Australia is seeking an experienced Executive Assistant to support the CEO and Sydney-based executive team. The role focuses on high-level coordination, travel, scheduling, and delivering efficient office administration.

Key responsibilities include supporting the Board and CEO, coordinating events and meetings, and maintaining a central filing system to enhance office efficiency in Sydney.

Qualifications

• Experience as a personal assistant, executive assistant or equivalent.
• Excellent interpersonal, communication and negotiation skills.
• Good organisational skills, high attention to detail and flexible.
• Ability to adapt in a fast-paced environment and competing priorities.
• Demonstrated ability to liaise at an executive level with external stakeholders.
• Highly motivated and able to work autonomously, meet deadlines and work under pressure.

Responsibilities

• Executive assistance to the CEO and Board.
• Event management and coordination including organising business functions, catering, staff workshops/conferences and other special meetings, travel and transfer arrangements, appointment setting and scheduling.
• Office management and administration, establishing and maintaining a coordinated and integrated central filing system.

Skills

Executive Assistant

Interpersonal skills

Communication skills

Negotiation skills

Organisational skills

Tools

Office software suite

Job description

ChildFund Australia is seeking an experienced Executive Assistant to support the CEO and Sydney-based executive team. The role focuses on high-level coordination, travel, scheduling, and delivering efficient office administration.

Key responsibilities include supporting the Board and CEO, coordinating events and meetings, and maintaining a central filing system to enhance office efficiency in Sydney.