Executive Assistant

MECCA; Melbourne; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Professional development

Health & well-being initiatives

Bonus programs

Product allowance

Employee discounts

Job summary

MECCA is seeking an Executive Assistant to provide high-level administrative support to a member of the Leadership Team at our Richmond-based Support Centre in Melbourne. The role focuses on diary management, coordinating high-profile events, and facilitating national and international travel to keep our business moving efficiently.

You will be the glue that coordinates leadership initiatives with discretion, professionalism and anticipatory planning, ensuring smooth operations in a fast-paced,

Qualifications

• Experience supporting executive leaders (C-Suite) in a fast-paced environment.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent communication and collaboration across multiple stakeholders.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate and execute high-impact events, workshops and programs.
• Coordinate travel, catering and logistics with internal teams and external vendors.
• Maintain confidentiality while handling communications and follow-ups.
• Anticipate needs and manage time and tasks proactively.

Skills

Diary management

Meeting coordination

Travel logistics

Discretion

Communication

C-suite support

Tools

Microsoft Office

Job description

Are you an incredibly organized, detail-driven and energetic Executive Assistant always two steps ahead of your exec?

We are looking to hire an executive assistant into our Richmond based Support Centre. This role plays a pivotal part in keeping our business moving by supporting a key individual of the Leadership Team (C- Suite) . From coordinating high-profile programs and diary management to facilitating offsites and major events, to national and international travel plans, you’ll help bring structure and efficiency to a fast-paced, people-first business.

The Role You Could Play:

As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. You’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

What You Will Bring:

You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.

• Previous experience supporting executive leaders (C Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Your Life At MECCA

Whilst we are singularly focused on our #CustomerFirstmantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions-focused, innovative, collaborative and adaptable, and have a bit of fun along the way!

Some of our other team member benefits include:

• Professional development programs and first-class digitised learning offering
• Health and well-being initiatives
• Reward and recognition programs
• Access to bonus and incentive programs
• Access to quarterly product allowance
• Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!

There are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.