Executive Assistant Project Manager

The Muse-Recruitment; Australia; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

The Muse-Recruitment seeks an Executive Assistant Project Manager to support senior executives, coordinating calendars, travel, and project deliverables from a remote or hybrid setup based in Australia.

You will liaise with cross-functional teams, prepare reports and presentations, track milestones and budgets, and maintain confidential information with discretion in a fast-paced environment. Formal admin/PM qualifications are preferred.

Qualifications

• Proven experience as an executive assistant, project coordinator, or similar role.
• Strong organisational and time management with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and project management tools (MS Project, Asana, Trello).
• Ability to multitask and prioritise in a remote work environment.
• Full working rights in Australia.

Responsibilities

• Provide executive-level administrative support including calendar management, travel coordination, and correspondence handling.
• Assist in planning, coordinating, and monitoring projects to ensure timely delivery.
• Prepare reports, presentations, and documentation for internal and external stakeholders.
• Liaise with cross-functional teams to facilitate communication and project progress.
• Track project milestones, budgets, and resource allocation.
• Organise meetings, take minutes, and follow up on action items.

Skills

Executive support experience

Organisational skills

Communication skills

Microsoft Office & PM tools

Remote work capability

Australian work rights

Education

Business admin / PM qualifications

Tools

Microsoft Office Suite

MS Project

Asana

Trello

Job description

Job Description

Company: The Muse-Recruitment

Location: Remote or Hybrid (Australia-based applicants only)

Employment Type: Full-Time or Part-Time

Position: Executive Assistant Project Manager

The Muse-Recruitment is seeking a highly organised and proactive Executive Assistant Project Manager to support senior executives and manage project deliverables efficiently. This role offers flexibility with remote or hybrid work arrangements and is ideal for candidates with strong communication and multitasking skills who thrive in fast-paced environments.

Key Responsibilities

• Provide executive-level administrative support including calendar management, travel coordination, and correspondence handling
• Assist in planning, coordinating, and monitoring projects to ensure timely delivery
• Prepare reports, presentations, and documentation for internal and external stakeholders
• Liaise with cross-functional teams to facilitate communication and project progress
• Track project milestones, budgets, and resource allocation
• Organise meetings, take minutes, and follow up on action items
• Manage confidential information with discretion and professionalism

Must-Have Qualifications

• Proven experience as an executive assistant, project coordinator, or similar role
• Strong organisational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project, Asana, Trello)
• Ability to multitask and prioritise effectively in a remote work environment
• Full working rights in Australia

Preferred Qualifications

• Formal qualifications in business administration, project management, or related fields
• Experience supporting C-level executives or senior management
• Knowledge of Agile or other project management methodologies
• Familiarity with cloud-based collaboration tools (e.g., Microsoft Teams, Zoom, SharePoint)
• Strong problem-solving skills and a proactive approach to task management

Why Join Us

• Flexible work options — fully remote or hybrid in Australia
• Opportunity to work closely with senior leaders and contribute to key projects
• Supportive team culture focused on development and collaboration
• Exposure to a variety of industries and dynamic business environments