Executive Assistant

Alvarez & Marsal; Perth; Hybrid; AUD 65,000 - 82,000; Full time

Job summary

Alvarez & Marsal in Perth is seeking a dynamic Executive Assistant to support 2–3 Managing Directors in a hybrid, full‑time role. You'll manage complex diaries, coordinate international meetings, and enable smooth operations across the Perth office.

The ideal candidate brings 2–5 years in administration or EA roles, strong Microsoft Office skills, and comfortable collaboration with multiple stakeholders, including offshore teams and cross‑functional partners.

Qualifications

• 2-5 years of administration or executive assistant experience, supporting multiple executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and file-sharing platforms such as Box.
• Experience with CRM platforms advantageous (e.g. Salesforce or similar) and familiarity with expense management tools (such as Concur) is desirable.

Responsibilities

• Providing executive assistant support for 2-3 Managing Directors.
• Managing complex diary and calendar coordination across time zones.
• Coordinating internal and external meetings, in person and virtual, including room set‑up, catering, and logistics.
• Drafting and editing correspondence, preparing meeting materials, agendas and follow‑up actions.
• Supporting business development activities including CRM data maintenance, pipeline tracking and proposal preparation as needed.

Skills

Diary management

Executive support

Stakeholder communication

Organisational skills

Prioritisation

Tools

Microsoft Office Suite

Box

Salesforce

Concur

Job description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results‑oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

Executive Assistant – Perth

Full-time / Hybrid

The Team

We are looking for a dynamic and enthusiastic Executive Assistant to join our Alvarez & Marsal office in Perth. This is a unique opportunity to join a high‑performing team from the beginning and help to build our culture and ways of working as our Perth presence grows.

How You Will Contribute

• Providing executive assistant support for 2-3 Managing Directors.
• Managing complex diary and calendar coordination, including scheduling across time zones due to the cross‑geography support model.
• Coordinating internal and external meetings, in person and virtual, including room set‑up, catering, and logistics.
• Drafting and editing correspondence, preparing meeting materials, agendas and follow‑up actions.
• Supporting business development activities including CRM data maintenance, pipeline tracking and proposal preparation as needed.
• Interfacing professionally with employees from other business units within A&M and senior executives both inside and outside the company.
• Working cross‑functionally with corporate enabling teams (including IT, HR, Marketing, Finance, and Legal) to ensure smooth business operations.
• Coordinating with an offshore Admin Assistant team to ensure efficient and effective completion of transactional tasks, including expenses, travel bookings, and timesheet completion.
• Supporting day‑to‑day Perth office administration including facilities coordination, visitor and reception management, office supplies and local vendor relationships.
• Assisting with onboarding logistics for new Perth‑based team members.
• Planning, coordinating, and executing special projects and events.
• Working closely with the Perth EA lead, who oversees the more complex office management responsibilities, and escalating matters appropriately.

Qualifications

Experience

• 2-5 years of administration or executive assistant experience, supporting multiple executives. Professional services background is ideal but not essential.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and file‑sharing platforms such as Box.
• Experience with CRM platforms advantageous (e.g. Salesforce or similar) and familiarity with expense management tools (such as Concur) is desirable.

Capabilities

• Good organisational and prioritisation skills. Able to manage day‑to‑day tasks and meet deadlines.
• Clear written and verbal communication. Professional in correspondence and comfortable interacting with senior stakeholders.
• A developing sense of initiative. Beginning to plan, follow through on tasks and spot what needs doing without always being asked.
• Attention to detail and follow‑through. Takes tasks seriously and sees them through to completion.
• Comfortable working across a distributed team. Able to collaborate with colleagues in other cities and coordinate with an offshore support team.

Personal attributes

• Honest and discreet. Takes confidentiality seriously and can be trusted to handle executive‑level sensitive information with care.
• Reliable and calm under pressure. Able to stay composed when priorities shift or workloads increase and can be counted on to deliver.
• Professional and personable. Presents well and makes a positive impression on colleagues, clients and stakeholders.
• A genuine team player. Enjoys supporting others and takes pride in contributing to the success of the people around them.
• Eager to learn and open to feedback. Genuinely motivated to grow, take on new challenges and develop within a structured EA career framework.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.